Bid Administrator

The Bid Administrator is a pivotal role within Client Solutions, responsible for co-ordinating all procurement-related communications. You will oversee the central bid inbox and management of client portals, ensuring bid documents are accurately downloaded and efficiently distributed to relevant stakeholders across the business.,

• Bid inbox management : Co-ordinate bid-related communications through the central bid inbox and client portals. Ensure bid documents are accurately downloaded and efficiently distributed to the relevant teams, maintaining seamless communication throughout the bid process.
• Bid tracker management : Maintain the bid tracker database ensuring all bid stages, updates and changes are recorded promptly and accurately.
• Reporting and analysis : Capture and analyse bid-related statistics, including win / loss rates, business group, service line and sector volumes, and values.
• Opportunity tracking & tracing : Review alerts and notifications for relevant opportunities, and assist in identifying and tracking these opportunities, through pipeline notifications in collaboration with fee-earning teams, Client Development and Sales Enablement.
• Procurement portal profile maintenance : Maintain accurate procurement portal profile information, ensuring key details including log in details, ISO certificates and insurance policies are up to date.
• Bid inbox and portal expert : Be the central expert on bid inbox management, procurement processes, and navigation of public and private sector client portals.
• Upskilling and portal guidance : Provide guidance and training to fee earning teams on the effective use of procurement portals.
Offer general administrative support, including guidance on uploading bid submissions, posting clarifications and communications to clients, and ensuring all portal-related activities are conducted smoothly and efficiently.
• Governance and compliance : Ensure adherence to existing procedures, governance, and processes related to procurements.
• External communication : Ensure timely and accurate responses to all external information requests.
• Collaboration and continuous improvement : Work closely with Client Development and Sales Enablement teams to develop best practice, streamline existing processes where possible, implement positive change and foster a positive team environment.
• Key internal contact management Maintain distribution lists of key Business Group and regional contacts to ensure accurate distribution of procurement information, through regular update of contact details and managing changes related to leavers and new joiners.
Additionally build a strong internal network and cultivate professional relationships with key stakeholders to facilitate effective communication and collaboration with the bid inbox function.

We are seeking a detail-oriented and proactive individual with strong organisational skills and a commitment to delivering high-quality work.,
• Ability to communicate effectively, both in writing and verbally, with a wide range of stakeholders.
• Understanding of public sector procurement regulations is a bonus, with knowledge of procurement procedures being advantageous.
• Excellent attention to detail, with the ability to manage a central bid inbox methodically while understanding the nuances of different service lines and stakeholder needs.
• Ideally, some experience of bidding within property, construction, or professional services industries.
• Skilled at multi-tasking and working under pressure to meet deadlines.
• Strong organisational and planning skills, with the ability to work independently.
• A proactive attitude, with a willingness to learn and take the initiative to improve existing processes., Minimum of 2-3 years of administration experience, or a graduate in an appropriate discipline.
• Experience in a bid management environment is preferred but not essential.
• Excellent English, both written and spoken.
• Experience within property, construction, or professional services is preferable.
• Knowledge and understanding of Public Sector bidding would be advantageous.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) is required.
• Excellent written and numerical skills are essential.
• High level of attention to detail and organisational skills
This role offers an exciting opportunity to own the bid administration process, becoming a key part of our team's success. If you are organised, communicative, and ready to make an impact, we encourage you to apply.

Our small Canadian-born business was founded in 1978 and has become a global organization that now spans 120 locations across 20 countries. Our expansion has been rapid, but what matters most is the common belief that drives all 5,000 of our people to be a different type of real estate organization. We believe that the places in which we live, work and play have the power to make us happier and healthier, and we are united by a shared sense of purpose, to have a positive impact on people's lives. In short, we are a global commercial real estate advisory firm with a simple aim : for real estate to play a leading role in creating vibrant buildings, cities and places that deliver long-lasting social value and economic impact. Why Work for Us : We believe that our industry is changing, and we want our business to be a melting pot of curious minds, passionate hearts and strategic intelligence. Your gender, religion and race are all highly respected, but are less important to us than your ability to step up and change the game. We provide you with a place where you can do just that, with like-minded people. Collaboration is embedded in the way we work our people have the autonomy to collaborate on client relationships, engage teams across the business, lead operations, work collectively on projects, participate in strategy and are ultimately responsible for our growth. Our distinctive Principal-led, privately-owned model puts us in the enviable position of being able to offer every employee the opportunity to own a share of our business and inspires and allows anyone to become a Principal. This role carries voting rights, so our people have a very real say in the future direction and operation of our business. This means that we are able to attract, engage and retain the best talent from the industry., At Avison Young, we've always put people at the heart of what we do. In the last few years, we've increased the diversity at our board, leadership and Principal levels. Avison Young stands out for our commitment to empowering women. In addition to increasing the number of women on our board and in our leadership ranks, our internal Women's Network of more than 500 members come together for networking and learning, and advise the business on strategies for promoting access, opportunity and inclusion in our industry. Our global DEI steering committee shapes our strategy to continue to increase industry access for underrepresented groups and accelerating initiatives led by our employee resource groups, including our Women's Network, Black Professionals and LGBTQ+ groups. In addition to leading global initiatives, the steering committee's work examines our policies and practices, creating accountability for results and communicating progress to our executive leadership, our clients and our communities. Our culture is underpinned by our approach to diversity, inclusion, and well-being. We are committed to building an inclusive culture that :
• empowers all our employees to thrive,
• reflects all backgrounds and talents,
• allows individuals to be successful and feel a sense of belonging,
• and foster a workplace that is supported, inclusive and has a strong sense of community between colleagues.
Avison Young is an equal opportunity employer and is committed to treating all its employees and job applicants equitably. This includes implementing deliberate strategies that advance underrepresented communities in commercial real estate careers. As a Disability Confident Employer, we are committed to removing any obstacles to inclusion. If you need any adjustments to support your application or any part of the recruitment process, such as information in alternative formats or special requirements to access our buildings, or you are eligible under the Disability Confident Scheme please contact us at