Billing Specialist

The Billing Specialist administers all aspects of the invoicing process to include creating, distributing and closing client invoices and vendor payments., § Create and process client, consultant and vendor invoices accurately and timely, verifying compliance with organizational polices and contract payment terms. Make appropriate changes/reclassifications.

§ Codes expenses, verifies and pays invoices, receives and posts receipts, reconciles balances and maintains records within financial systems and other repositories.

§ Assist with new project set up to include billing and project folders.

§ Maintain integrity of time transfers.

§ Review and research any unbilled time.

§ Order certificates of insurance.

§ Takes appropriate action with delinquent accounts, and researches and resolves concerns and discrepancies.

§ Process accounts payable and expense reports accurately and promptly.

§ Provide additional transaction support regarding project time and expense activity.

§ Support Finance Manager with additional accounting responsibilities, as needed.

Bachelor Degree in Finance or Accounting or AAT or equivalent work experience.

Work Experience

3-5 years' or more related business experience.

KNOWLEDGE SKILLS AND ABILITIES

Accounting Abilities

§ Familiarity with professional services and/or the AEC industry preferred.

§ Understanding of basic project accounting policies and procedures.

§ Experience with working with Accounts Receivable and Accounts Payable processes.

§ Ability to prioritize and manage deadlines.

§ Detail oriented and organized.

§ Strong mathematical and computer skills.

Systems Knowledge

§ Intermediate Microsoft Office skills, including Excel.

§ Prior experience with Vision / Deltek Vision preferred.

§ Ability to learn new systems and processes quickly.

Communication Skills

§ Strong verbal and written communication skills.

§ Ability to communicate effectively with individuals at all levels and disciplines.