Bookkeeper / Billing Coordinator

The Bookkeeper / Billing Coordinator will be responsible for managing and overseeing the billing processes of the business. This role will involve ensuring timely and accurate invoicing, processing payments, and maintaining detailed records of all billing transactions. The Bookkeeper / Billing Coordinator will work closely with various departments to resolve billing issues to ensure that the businesses financial operations are efficient and compliant with relevant regulations.,

• Billing Management:

+ Generate and distribute invoices to clients/customers in a timely and accurate manner.
+ Review billing information for accuracy, ensuring correct rates, quantities, and taxes are applied.
+ Manage recurring billing schedules, ensuring timely processing of repeat invoices.
+ Overseeing project WIP reports and providing reports to project leads.
+ Posting invoices/bills onto Sage 50 and managing disbursements on projects.

• Revenue Collection:

+ Assist in the processing Process and record incoming payments, ensuring they are correctly applied to the appropriate accounts.
+ Coordinate with clients/customers to resolve any billing discrepancies or disputes.
+ Assist in the preparation and sending of statements of account to clients/customers as needed.
+ Assist in the implementation and manage of payment plans for clients/customers when necessary.

• Reporting and Analysis:

+ Prepare and maintain detailed records of all billing transactions.
+ Analyse billing data to identify trends, discrepancies, or areas for improvement.
+ Provide regular updates and reports to management regarding billing and revenue performance.

• Compliance and Controls:

+ Ensure compliance with billing policies, procedures, and relevant regulations.
+ Assist with internal and external audits related to billing and revenue collection.
+ Maintain confidentiality and security of financial and client/customer information.
+ Stay updated on industry best practices and changes in billing regulations.

• Customer Support:

+ Respond to inquiries from clients/customers regarding invoices, payments, and account status.
+ Work closely with the project leads, credit control and accounts team to resolve any billing-related issues.
+ Provide exceptional customer service by addressing billing concerns promptly and professionally.

• Systems and Tools:

+ Utilise Deltek Union Square billing software and financial systems (Sage 50) to process and track invoices and payments.
+ Assist in the implementation and maintenance of billing systems and tools.
+ Troubleshoot and resolve issues related to billing software.
Additional Crossover Responsibilities


• Providing Aged Debtors reports to project leads.


• Overview of the day-to-day accounting


• Assist with the credit control, sending statements, letters, Emails, implementing legal action for recovery as instructed by partners, where appropriate.


• Entering general accounts onto Sage 50 incl. expenses, purchase/sales ledger


• Carrying out monthly bank reconciliations.


• Compiling the VAT returns and entering them on the HRMC website.


• Issuing Bacs payments to suppliers.


• Produce/send all payroll data to and assisting with enquiries from external Chartered Accountants


• Implementing legal action for recovery as instructed by partners, where appropriate.


• Arrange PAYE payments
  
  Education: Minimum AAT Level 3 qualification.


• Experience: 4-5 years of experience in billing, accounts receivable, or a related finance role preferably with a professional services sector background and familiar with time expended WIP reporting. Previous knowledge of Deltek Union Square ideal but not essential


• Skills:

+ Strong understanding of billing processes, accounts receivable, and financial principles.
+ Prior bookkeeping/accounts experience
+ Proficiency in billing software (e.g., Sage 50, Xero) and MS Office.
+ Advanced excel and reconciliation skills
+ Excellent attention to detail and accuracy in financial transactions.
+ Strong organizational and time-management skills.
+ Ability to analyse financial data and generate reports.
+ Good communication skills, both written and verbal.
+ Ability to work independently and collaboratively in a team environment.
+ Capable of working to deadlines

Competitive package dependant on skill level and experience.