Business Administration Apprentice

Provide administrative support to the team which includes duties such as photocopying, filing, printing, recording of specific data and other duties as appropriate to the grade. Provide support to Executive Assistants in covering phones, arranging meetings and appointments. Provide support to Board members with IT queries, logging requested jobs with the IT Helpdesk and following up on actions. Answer any queries that may arise and/or direct to the appropriate person. Administer and distribute incoming and outgoing mail. Ensure the department is kept tidy and to health and safety standards e.g. photocopying room to be regularly checked and any cardboard, boxes etc. to be logged for removal. Assist with the maintenance of efficient systems for storage and retrieval of information, correspondence and records held both electronically and in paper format and ensure associated documentation is kept up to date. Participate in daily cover arrangement and holiday/sickness cover arrangements within
Trust HQ. To ensure visitors to Trust HQ are welcomed courteously, professionally and navigated to the relevant meetings. To be responsible for the reserving venues for meetings and in particular the Boardroom and office booking system to ensure all necessary facilities are provided for meetings. Arrange travel and accommodation for Directors/ team members as appropriate. To participate in EA team meetings and work with colleagues to standardise practices. To help and improve the ongoing quality effort by always prioritising quality in all work areas. Liaison with staff across the Trust and represent the department in a professional and positive manner. Complete all necessary training and assignments as required for the role. Personal duty of care in relation to equipment and resources, maintain stock control by careful use of office equipment. Ensuring that stock and stationery supplies are maintained as required within Trust HQ. To be familiar with and adhere to the Health and Safety
Policy and other Trust policies and procedures. Follows existing policies and procedures; may comment on proposals/implements policies and procedures in own area, proposes changes to policies and procedures in own area.