Business Administration Assistant

Our Shared Service Centre team (SSC) provides essential support to a number of teams across our firm. As well as assisting on large-scale operations, beyond the capacity of a core specialist team, they provide the unparalleled expertise we need to keep moving forward. As part of this friendly department, you'll have the chance to work on exciting projects and develop your skillset. There's real opportunity, making it a great chance to use industry knowledge and experience to solve problems in your next career step, or it can be a place to learn if you're just starting out. If you want to work on important projects and explore your potential, we'll give you the friendly, supportive working environment to go far. We'll help you succeed Leading organisations trust us because of the quality of our advice. That quality grows from a thorough understanding of their business, and that understanding comes from working closely with them and building long-lasting relationships. You'll be someone who is both comfortable working proactively and managing your own tasks, as well as confident collaborating with others and communicating regularly with senior managers, directors, and BDO's partners to help businesses effectively. You'll be encouraged to identify and draw attention to opportunities for enhancing our delivery and providing additional services to organisations we work with. BDO is recruiting a Business Administration Assistant for our Business Support Hub (BSH), a team within our National Business Support stream. The Business Support Hub provides administrative support for all BDO offices across the UK, fulfilling many requests from our client/audited entity facing teams, Practice Management Departments (PMDs) and the wider National Business Support stream. The BSH is a flexible and dynamic team ready to provide exceptional support and quality work for our key stakeholders to reduce their administrative burden. As a Business Administration Assistant within the BSH, there will many opportunities to develop a varied skillset and broaden your experience in readiness for future development to Personal and Executive Assistant roles supporting partners across the business or within the BSH and onto management. This will be a challenging and rewarding role where you will:

• Play a key role in delivering exceptional client service to our colleagues and clients
• Be exposed to all areas of the business and learn about the services provided by an accountancy firm
• Be able to influence the day to day running and development of the BSH
This will be a challenging and rewarding role where the successful candidate will provide key support to the business as follows: Responsibilities will include:
• Creating and maintaining client records in the firm's CMS system
• Working with the firm's core systems to update records, eg AlphaTax
• Drafting Letters of Engagement and Disengagement Letters
• Preparing and formatting PowerPoint and Word documents to a high standard in accordance with the firm's brand/CVI guidelines
• Creating folders within the firm's document management system (DMS)
• Monitoring firmwide mailboxes and distributing emails to the correct person(s)
• Creating important client packs; accuracy and attention to detail required for printing, scanning, binding client information
• Providing ad hoc office based assistance
• Assisting with project work as required, such as invoice distribution, data cleansing, processing bulk updates in firmwide systems
  
  IT skills - strong working knowledge of MS Office and similar desktop applications. Willingness to learn new systems is essential
• Attention to detail and accuracy is essential
• Well presented with a professional level of communication - both verbal and written
• Good time management, organisation skills and the ability to prioritise and complete tasks with limited supervision
• Ability to work well in a team environment
• Ability to use own initiative and take a flexible approach
You'll be able to be yourself; we'll recognise and value you for who you are and celebrate and reward your contributions to our business. We're committed to agile working, and we offer everyone the opportunity to work in ways that suit them, their teams, and the task at hand.

We're BDO. An accountancy and business advisory firm, providing the advice and solutions entrepreneurial organisations need to navigate today's changing world. We work with the companies that are Britain's economic engine - ambitious, entrepreneurially-spirited and high-growth businesses that fuel the economy - and directly advise the owners and management teams leading them., At BDO, we'll help you achieve your personal goals and career ambitions, and we have programmes, resources, and frameworks that provide clarity and structure around career development. We're in it together Mutual support and respect is one of BDO's core values and we're proud of our distinctive, people-centred culture. From informal success conversations to formal mentoring and coaching, we'll support you at every stage in your career, whatever your personal and professional needs. Our agile working framework helps us stay connected, bringing teams together where and when it counts so they can share ideas and help one another. At BDO, you'll always have access to the people and resources you need to do your best work. We know that collaboration is the key to creating value and satisfying experiences at work, so we've invested in state-of-the-art collaboration spaces in our offices. BDO's people represent a wealth of knowledge and expertise, and we'll encourage you to build your network, work alongside others, and share your skills and experiences. With a range of multidisciplinary events and dedicated resources, you'll never stop learning at BDO. We're looking forward to the future At BDO, we help entrepreneurial businesses to succeed, fuelling the UK economy. Our success is powered by our people, which is why we're always finding new ways to invest in you. Across the UK thousands of unique minds continue to come together to help companies we work with to achieve their ambitions. We've got a clear purpose, and we're confident in our future, because we're adapting and evolving to build on our strengths, ensuring we continue to find the right combination of global reach, integrity and expertise. We shape the future together with openness and clarity, because we believe in empowering people to think creatively about how we can do things better.