Business and Procurement Support Administrator

This is an exciting opportunity to develop your career in the NHS. The role will primarily be involved in delivering procurement administration support within the organisation, but also offers the opportunity to develop key business and procurement skills dealing with a wide range of stakeholders.
This is a varied role, making each day unique, working closely with your NHSCS procurement, business intelligence and business support colleagues.
You will be a team player, enjoy working collaboratively, have an interest in procurement and the NHS, and in return you will be supported to enhance and develop your current knowledge and skills.
This role is office based in Dorking, Surrey., This role is suitable for someone who is able to co-ordinate, work effectively and provide support, motivation and guidance to other team members. It is suitable for someone who is passionate about providing excellent administrative support within NHSCS and our customer base. This role is suitable for someone looking for a pathway into the NHS and a procurement role or may be working in supply chain, materials management and logistics or administration in the NHS already.
There will be a requirement to provide administrative support to tenders and projects run by the organisation with opportunity to learn new knowledge and skills.
The role also involves working closely with Trusts and customers, where required, to ensure that communication is held between internal and external stakeholders with the highest professionalism.
Supporting the smooth running of the various areas of the organisation is also vital, which includes activities such as transcribing documents, responding to business enquiries and providing excellent customer service., Job Overview To provide administration support to the organisation as part of the the Business Support team ensuring management of own workload within the team. Providing administration support to other members of the NHSCS team as required.
Suitable for someone who is able to co-ordinate, work effectively and provide support, motivation and guidance to other team members. Suitable for someone who is passionate about providing excellent administrative support within NHSCS and our customer base. This role is suitable for someone looking for a pathway into the NHS and a procurement role or may be working in supply chain, materials management and logistics or administration in the NHS already., Procurement Administration
+ Spend time understanding the role of procurement and the various teams involved in ensuring the organisation provides the products and services needed, including working directly with trusts and customers.
+ Support a number of tender processes and projects as required.
+ Update logs and trackers where appropriate to ensure systems are up to date for category related projects.
+ Help to maintain trust stakeholder and supplier engagement on category related initiatives, including supporting customer communication initiatives.
+ Help and support the category teams to coordinate and respond to customer questions, arranging meetings, taking and circulating project meeting notes, chasing outstanding actions, drafting reports and presentation slide decks, analysing data, and coordinating and circulating customer communications.
+ Overall offer support in the delivery of a robust procurement service.
Business Administration support
+ Providing office and administration duties as required in the Business Support Team
+ Responding to customers and suppliers' queries, answering calls and relaying messages in a timely manner
+ Take and transcribe meeting minutes in an accurate and timely manner
+ Type up reports incorporating graphics and tables as required
+ Type up letters dictated or provided by the team
+ Monitor data quality of administrative input
+ Creating requisitions for purchase orders and logging them, coding and approving invoices all on our Oracle finance system following process and procedures. Training will be provided.
+ To understand and comply with the requirements of the Trust's Standing Financial Instructions
+ Providing support for marketing and communications as and when required.
+ Providing cover for the Business Support Team as required
Project support
+ Providing support on benchmarking information/data in Microsoft Excel, analysing results of pricing by product and producing charts in a PowerPoint presentation
+ To provide project management support for selected projects within NHSCS programmes of work.
+ Administration and support with the newly developed NHSCS Helpdesk
HR/IT systems support
+ Supporting the team in providing IT administration support and liaising with IT to resolve queries as required
+ Support the Business Support Manager with recruitment process for vacancies
+ Monitor annual leave requests and sickness absence for manager, as required
+ Monitor appraisal and training reports from HR to ensure that staff keep records up to date.
We are seeking to enrich the diversity of our Trust to better reflect demographic needs of the populations we serve and to enhance the skills of our workforce. We actively encourage applicants with underrepresented personal characteristics to apply for this role if you match the job description. Please note that you are not restricted from applying for this role if you do not identify with these characteristics and all applicants will be considered fairly against the job description.
As a flexible working and friendly organisation, we want to ensure that you can work in a way that is best for us, our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement whether that's job share, part time or any other flexible working patterns.

NHS Commercial Solutions (NHSCS) is a collaborative procurement NHS organisation providing strategic procurement services to NHS organisations within Kent, Hampshire, Surrey, Sussex and further afield. NHSCS has delivered savings in excess of £300 million working in partnership with trusts and with multiple stakeholders to deliver cash releasing savings, cost and quality improvements across a wide range of categories.
We are hosted by Surrey and Borders Partnership NHS Foundation Trust.
Surrey and Borders Partnership NHS Foundation Trust is the leading provider of health and social care services for people of all ages with mental ill-health and learning disabilities in Surrey and North East Hampshire.
We actively seek to engage people who use our services and our communities in improving the mental wellbeing of the local population. We work closely with other NHS and voluntary sector organisations who provide services and support people who use services and carers.