Business Support Administrator | NHS England

This role specifically supports the delivery of the acute commissioning portfolio, comprising over £1billion of contracts from both NHS and Independent Sector healthcare providers from Cornwall up to Gloucester and across to Dorset. The Acute Services Commissioning Programme is delivered by a multi-disciplinary team, including Commissioners; Finance; System Transformation Leads; Business Intelligence and Pharmacy professionals. You will work as part of a support function and as well as working with your immediate 'hub' team you will also have peers with which to work and establish support and cross cover arrangements as a pivotal role in supporting the team in all aspects of commissioning administration. The post holder will provide and co-ordinate administrative and secretarial services to the team and consistently deliver a service which promotes good customer service and effective working relationships. This will include:

• Preparation of agendas and minutes, taking appropriate follow-up action as required.
• Supporting the team with the management of contracts and projects.
• Gathering information and undertaking enquiries as and when necessary.
• Managing communication and correspondence from members of the public and contractors.
The NHS England board have set out the top-level purpose for the new organisation to lead the NHS in England to deliver high-quality services for all, which will inform the detailed design work and we will achieve this purpose by:
• Enabling local systems and providers to improve the health of their people and patients and reduce health inequalities.
• Making the NHS a great place to work, where our people can make a difference and achieve their potential.
• Working collaboratively to ensure our healthcare workforce has the right knowledge, skills, values and behaviours to deliver accessible, compassionate care
• Optimising the use of digital technology, research, and innovation
• Delivering value for money., NHS England hold a Sponsor Licence; this means that we may be able to sponsor you providing the Home Office requirements are met. To be eligible for sponsorship through the Skilled Worker route you'll usually need to be paid the 'standard' salary rate of at least £38,700 per year, or the 'going rate' for your job, whichever is higher. You can find more information on theGovernment website.
· Managing the electronic diary for the department, includingarranging and changing appointments, prioritising these asappropriate. · Ensure all urgent and/or confidential communications are receivedand distributed from/to relevant partiesina timelymanner. · Organising and planning events as directed, providing allnecessary supportinginlocalmaterials. · Supporting teams in project management and participatingin departmentevents. · Required to input, monitor and check data produced and requiredfor on-going programmes andprojects. · Working with all team members in the collection of informationfor performance reporting on relevant teamprojects. · Acting as a point of contact for teams, dealing and responding effectively with complex queries from stakeholders and passingon relevant information to appropriate team members sensitively and autonomously. · Supplying the relevant information required for financial management, supporting the head of department and teams by checking andsending invoices for payment. Responsible for ordering stationery and consumables for the department, ensuring they are kept securely · Running and collating reports whichmayinclude reports to the Board and senior management asrequired. · Developing and maintaining effective electronic and paper filing systems, to ensure that information is kept securely and isaccessible to other members of theteam · Preparing agendas, taking minutes and distributing notes of meetings including typing up of group discussions and interviews asnecessary. · Working together with other administrators/PA's across the organisations to provide an effective network of communication including dealing with visitors to the base and being flexible to cover other administrators' general duties on thebase. · Providing guidance and advice on relevant policies andprocedures. · Participate in Research and Development activities when required and as directed.
• To carry out other appropriate delegated duties asrequired