Business Support Administrator (temporary)

This role provides a critical service to the ACCESS Director, Contracts Manager and Client Manager on specific project and development work. The role requires a collaborative style, the ability to deal with multiple stakeholders, a flexible approach and efficient responses to rapidly-changing demands and priorities.

Duties include administrative support for delivery of vital bespoke projects and initiatives. Key elements include: managing the programme of multi-partner meetings/committees, organising these meetings, maintaining contact lists and invitations, forward planning, minute taking, and action tracking.

You may need to support with the logistics of events (e.g. room, venue, and travel bookings), and must maintain key documents and resources including agendas, intranet information pages, notes and minutes etc.

This is an excellent opportunity for somebody who wants to work towards a higher-grade role and develop as part of a strategic programme liaising across multiple partners., All work is usually carried out within Mon-Thurs, 9-5 office hours. Flexibility outside of these times may be needed to reflect specific projects.

The majority of work can be carried out remotely but there will be a need to attend County Hall and occasional meetings in London

• when required. Roughly 3 meetings quarterly with normal travel expenses paid. There may be some flexibility on the amount of meetings needed.


The role will be task managed by the ASU team.


• Able to support meetings, workshops, and communications including scheduling, booking, preparing agendas, minuting, capturing & tracking actions within agreed timescales


• Can lead production, collation and distribution of accurate draft agendas, reports, and minutes (as well as other key documents) to appropriate colleagues and stakeholders in a timely manner


• Can maintain & store appropriate documentation of policies, processes, guides etc. in line with GDPR requirements & ECC policy


• Excellent communication skills with good IT knowledge of MS Office & other programs (including Teams, Outlook, Excel, Word, PowerPoint, One Note, and Adobe Acrobat)


• Behaviours - organised, takes initiative, proactive, seeks clarification, keen to learn, able to work under pressure and manage own workload, has an improvement mindset, willing to consider new approaches, able to absorb complex information


• Interest and ability to understand the needs perspectives of different partner agencies


• Local Government Pension Scheme experience is not essential but would be desirable
  
  Please note that Essex County Council has determined that the off-payroll working rules will apply to this assignment and where a worker elects to provide their services through an intermediary (such as a personal services company) then income tax and primary national insurance contributions will be deducted at source from any payments made to the intermediary.


As part of employment with Essex County Council (ECC) should your role require a DBS check you will be required to register with the DBS update service. The DBS update service ensures all registered DBS certificates are kept up to date and allows authorised parties to view the status of your certificate. This is an annual subscription, and you will be responsible for ensuring this is maintained. For further information on the DBS update service please go to https://www.gov.uk/dbs-update-service

Essex County Council is committed to safeguarding and promoting the welfare of children and vulnerable adults, and expects all employees and volunteers to share this commitment.

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