Business Support Partner

We are offering an excellent opportunity for someone to become part of a wonderful, inclusive team. As a crucial member, you will contribute to the smooth functioning of our operations by providing essential support in daily activities as well as supporting a Director and the wider support team. Key tasks/Responsibilities:

• Deal with incoming e-mails, and day to day enquiries
• Coordinating and supporting meetings and events
• Organisation of travel and accommodation
• Co-ordinate complex calendars and schedules to ensure effective time management and prioritisation of engagements where necessary
• Manage the starter/leaver process for employees
• Providing site support including maintaining stationary and stock levels, managing post and parcels, ensuring meeting rooms are maintained
• Maintain office systems, including data management
• Supporting the Business Support Managers and Business Support Partners with adhoc requests.
  
  We are looking for someone who enjoys being part of a team but can also thrive working independently and who is enthusiastic.
We are seeking a candidate with prior experience as a personal assistant or in a comparable role. Someone who has outstanding organisational skills and is able to support an individual as well as the wider team. As well as this, someone who:
• Embodies excellent communication skills (verbal and written) and an ability to interact effectively, courteously and professionally both within internal and external customer communities.
• Able to prioritise workload and complete work within agreed timescales to outstanding quality requiring minimal rework/no rework.
• A strong personality and credibility to act on behalf of the Directors / managers as required
• Ability to 'think on feet' and make last minute decisions working within pressurised situation
  
  Thales people provide armed forces customers with operational advantage at every decisive moment throughout the mission. Defence and armed forces customers rely on us to deliver the full range of defence mission systems solutions at land, sea, and air. Our platforms extend across the battlespace including Above and Sonar, Electronic Combat, and Intelligence, Surveillance and Reconnaissance systems.
Together we offer fantastic opportunities for committed employees to learn and develop their career with us. At Thales UK, we research, develop, and supply technology and services that impact the lives of millions of people each day to make life better, and keep us safer. We innovate across the major industries of Aerospace, Defence, Security and Space. Your health and well-being matters to us and that's why we offer you the flexibility to do what's important to you; whether that's part time hours, job sharing, home working, or the ability to flex your start and finish times. Where possible, we support a working pattern that suits your lifestyle and helps you reach your ambitions. What the role has to offer
• Key successful pathways and development opportunities
• Interaction with a variety of key stakeholders and customers for the business, Due to the nature of the work that we do at Thales, many of our roles are subject to security restrictions. This role requires Security Clearance (SC) . It would be advantageous if currently held, however, if not currently held, it is a requirement that the successful applicant undergo, achieve, and maintain SC Clearance prior to commencing employment. Please visit the UKSV website for further guidance.
To be eligible for full SC, you generally need to have resided in the UK for the last 5 years. In some circumstances, a minimum of 3 years' residence in the UK over the last 5 years may be accepted, with additional overseas checks. In line with Thales' Baseline Security requirements, candidates will be asked to provide evidence of identity, eligibility to work in the UK and employment and/or education history for up to three years. Some vacancies may require full Security Clearance which can require further evidence to be provided. For further details of the evidence required to apply for Baseline and Security Clearance please refer to the Defence Business Services National Security Vetting (DBS NSV) Agency. At Thales we provide CAREERS and not only jobs. With Thales employing 80,000 employees in 68 countries our mobility policy enables thousands of employees each year to develop their careers at home and abroad, in their existing areas of expertise or by branching out into new fields. Together we believe that embracing flexibility is a smarter way of working.