Business Unit Sales Coordinator

To provide a comprehensive and flexible administrative support service to the Business Unit Leader and Business Development Manager.,

• Toassistwith all sales opportunities for the Business Unit. Supporting the Sales Team throughout the sales process
• Ensure the completion of all Pre-Qualifying Questionnaires for the Business Unit
• Toassistin the production of supporting Sales Literature, including (but not limited to), ITT, RFP, RFI and sales brochures
• Arranging all sales calls with Senior Team members on anadhocbasis
• Work with our Sub-contractors and Business Development Manager to ensure the best price for all sales opportunities
• Support of Mobilisation as and whenrequired
• Ensuring business policies and processes are effectivelycommunicated, andimplemented within the Business Unit.
• Ensure the provision of healthy and safe working conditions and that both clients and Company health and safety policy and process is effectively implemented across the Business Unit.
• Arrange all Contract Review Meetings throughout the year for all Contract Managers, Area General Managers and Business Unit Leaders
• Completion of Business Unit Review Pack each month ahead of Business Unit Review
• Management of all QHSE online reporting (to include Hazards,SmoWP, Audits)
• Completion of Audit Schedule each year
• Tracking of all holidays and sickness for Senior Management Team on behalf of Business Unit Leader
• Ensure staffing structures on all contracts are updated whenrequested.
• Adhocevent management upon request
• Diary and Email Management for Business Unit Leader
• AdhocTravel arrangements for Business Unit Leader
• Working with other Operational managers to ensure the collaborative development of the business, effective team working, and support to colleagues.
• Promoting andmaintainingthe core Values of CBRE Managed Services.
• Provision of guidance, advice, coaching and support to all other Business Unit Coordinators within the business, whererequiredto deliver best practice selection, training,assessmentand recognition/reward.
• Delivering effective business communication through advice, review, and direct contribution to management and team meetings, briefings, consultation forums, correspondence, publicity, monthly and ad-hoc reporting and other publications, asappropriate.
• Provide a learning environment, andappropriate trainingand development planning. Ensure basic training needs are delivered, employees are fully competent to undertake their roles, andare able toreach their full future potential.
Accountabilities
• Reporting to a CBRE Managed Services Business Unit Leader and Business Development Manager
• Accountability to the CBRE Managed Services functional heads, asappropriate.
• Accountable day-to-day to the relevant team members
  
  Good knowledge of Business Unit and wider CBRE
• Strong communicationskills, both verbally and written
• Provideaccurateadministration of all paperwork generated at Office level
• Highly efficient in the use of Microsoft Outlook,Exceland Word
• Work within a busy office environment, and support office teamsin order toensure the smooth running of day-to-day activities
• Find and obtain information and documents quickly
• Strong numeracy skills.
• Excellent attention to detail
• Quickly learn about new in-house systems
PERSON SPECIFICATION Education
• Good basic education to GCSE (or equivalent standard), which will include an English and Maths qualification.[Essential]
• Higher educational qualifications to A level/HNC/D would be beneficial.[Desirable]
Training
• Very proficient in the use of Word, Excel,Accessand PowerPoint.[Essential]
Experience
• Experience of a similar role in a medium-sized business.[Essential]
• Well-developed communication skills enabling the individual to work with Senior Managers, clients, suppliers, and staff of all levels and abilities. [Essential]
Aptitudes
• Excellent command of the English languagedemonstratedthrough good verbal and written communication.
• Must be detail conscious,accurateand methodical in approach.
• Strong organisational and communication skills
• Able to work systematically and use own initiative.
• Able to work on more than one task at any given time.
• Mustdemonstratestrong interpersonal skills and be able to work as part of a team as well as independently.