Calero Inventory Team Leader

This role is responsible for leading a team in the effective management, optimisation, and administration of Suppliers of Market Data, Telecommunications and IT recurring charges. This role ensures compliance with organisational policies and provides strategic insights to improve efficiency and reduce costs. Attention to detail and strong leadership skills are essential for success in this position.

Managing a team of three analysts, the role is required to operated and continuously improve the management of these expense types across, contract management, inventory management, spend / cost management & reporting, market data entitlement administration and invoice management.

Overall Responsibilities

Team Leadership and Management:

• Lead and manage the team, providing guidance, support, and professional development.


• Set clear goals and objectives for the team, monitoring performance and ensuring targets are met.


Calero MDSL Knowledge

• Operate current process whilst setting the strategic direction for how Marex can leverage all Calero functionality.


• Continuously improve efficiency of processes within the team and how the team supports the end users and finance


• Design and build reporting capability that facilitates decision making within the business


Collaboration with Finance

• Work with Finance to ensure the Calero inventory is efficiently supporting finance cost reporting, including accrual and prepayment reporting.


• Collaborate with Finance to improve process efficiency and eliminate and process duplication between Calero and finance systems.


Team Management:


• Manage a team of three analysts to effectively deliver the following responsibilities:


Contract Management:

• Maintain Calero's MDM and TEMS modules to ensure it has accurate records for supplier services, legal contracts, amendments, cancellations and related documentation.


• Manage upcoming contract renewals and expirations to ensure the business have advance awareness of contract expiries or auto renewals.


• Update Contract inventory with accurate dates and terms


Inventory Management

• Daily maintain market data, IT and Telecons inventories accurately using Calero's MDM and TEMS software


• Operate the Joiners and Leavers process to ensure the inventory and updated and services are added or terminated as required


• Prepare, monitor, verify and distribute reports on a regular basis, regarding cost reporting.


• Support finance with accruals and prepayment management


• Prepare ad hoc reporting from the Calero Database upon request.


• Continuously review and audit existing processes to ensure effective performance and compliance with mutually agreed requirements and control procedures


Market Data Entitlement Administration

• Upload Bloomberg entitlement files (SID file and EMRS file) and reconcile to the inventory


• Upload of all application usage files when defined by trade support


• Produce analysis of unused sources, services and users across supplier and/or proprietary entitlement systems where applicable


• Manage CME Netting declarations and various exchange declarations


• Execute removal /transfer of unused sources/products/exchanges/specialists


• Bloomberg SID files analysis, removal/relocation of unused terminal and services,


Invoice Management

• Review and upload invoices including files where required


• Reconcile invoices to Calero database


• Exception handling through internal and external escalation


• Process invoices and respond to suppliers regarding status and chase suppliers for missing invoices


Standard responsibilities for all roles

• Ensuring compliance with the company's regulatory requirements under the FCA, NFA, AMF, AFM, MAS


• Adhere to the operational risk framework for your role ensuring that all regulatory or company determined parameters are complied with.


• Role model for demonstrating highest level standards of integrity and conduct and reflecting Company Values.


• At all times complying with the FCA's Code of Conduct and Marex's Code of Conduct


• To ensure that you are fully aware of and adhere to internal policies that relate to you, your role or any other activities for which you have any level of responsibility.


• To report any breaches of policy to Compliance and/ or your supervisor as required


• To escalate risk events immediately


• To provide input to risk management processes, as required.


The Company may require you to carry out other duties from time to time


• Knowledge and experience of Calero inventory systems is Essential.


• Strong analytical and quantitative skills with proficiency in data analysis tools. (e.g Excel and Power BI)


• Excellent attention to detail, have a high degree of accuracy in data analysis, reporting and auditing


• Excellent Organisation and time-management skills.


• Strong communication and interpersonal skills to effectively collaborate with stakeholders.


• Ability to manage multiple projects and meet deadlines.


• Knowledge of supplier management principles, practices, and regulations.


• Experience working in a regulated environment and knowledge of the risk and compliance requirements associated with this.


• Desirable - Bachelor's degree in business administration, supply chain management, finance or a related field., A collaborative team player, approachable, self-efficient and influences a positive work environment.


• Demonstrates curiosity.


• Resilient in a challenging, fast-paced environment.


• Ability to take a high level of responsibility in a fast pace and high-volume environment.


• Excels at building relationships, networking and influencing others.


• Strategic collaborator with insight and agility, able to anticipate future challenges, ensuring operational effectiveness.


Conduct Rules

You must:

• Act with integrity



• Act with due skill, care and diligence



• Be open and cooperative with the FCA, the PRA and other regulators



• Pay due regard to the interests of customers and treat them fairly



• Observe proper standard of market conduct
  
  Marex Group plc is a diversified global financial services platform, providing essential liquidity, market access and infrastructure services to clients in the energy, commodities and financial markets. It listed on Nasdaq Global Select Market in April 2024. With more than 35 offices in Europe, US and APAC, it has unique access across markets with significant share globally both on and off exchange. The depth of knowledge amongst its teams and divisions provides its customers with clear advantage, and its technology-led service provides access to all major exchanges, order-flow management via screen, voice and DMA, plus award-winning data, insights and analytics., Respect - Clients are at the heart of our business, with superior execution and superb client service the foundation of the firm. We respect our clients and always treat them fairly.


Integrity - Doing business the right way is the only way. We hold ourselves to a high ethical standard in everything we do - our clients expect this and we demand it of ourselves.

Collaborative - We work in teams - open and direct communication and the willingness to work hard and collaboratively are the basis for effective teamwork. Working well with others is necessary for us to succeed at what we do.

Developing our People - Our people are the basis of our competitive advantage. We look to "grow our own" and make Marex the place ambitious, hardworking, talented people choose to build their careers.

Adaptable and Nimble - Our size and flexibility is an advantage. We are big enough to support our client's various needs, and adaptable and nimble enough to respond quickly to changing conditions or requirements. A non-bureaucratic, but well controlled environment fosters initiative as well as employee satisfaction.

Marex is fully committed to the elimination of unlawful or unfair discrimination and values the differences that a diverse workforce brings to the company.