Careers PA to Portfolio Office Director

Play a pivotal role in ensuring the Portfolio Office by assisting the director with various administrative duties. Plus, lend a helping hand to the Executive Assistant to the CIO with EA tasks. The Portfolio Office oversees the planning, creation, and management of an impressive portfolio of over 150 ongoing projects.,

• Managing the Director's calendar, including facilitating adhoc bookings and proactively ensuring regularly scheduled bookings are in place with appropriate stakeholders.
• Providing support to the EA of CIO, performing EA tasks when needed.
• Scheduling and facilitating logistics for departmental events, such as away days, all-hands meetings, community support, and L&D opportunities.
• Overseeing the onboarding process for new joiners and the off-boarding process for leavers, ensuring line managers are aware of their tasks.
• Identifying department needs and suggesting improvements.
• Coordinating admin support for the annual Digital & Data Day corporate event.
• Supporting, chasing, and collating the monthly reports produced by the team.
• Minute taking in departmental meetings and preparing necessary printed materials.
• Coordinating with catering when necessary and supporting travel arrangements.
  
  We are looking for someone with extensive experience of MS Outlook and proficient use of the MS Office suite. Preferably, you will have experience in an office administrative role. Key qualities and skills we are looking for include:
• Excellent verbal and written communication skills.
• Strong interpersonal, diplomatic, and presentation skills.
• Excellent self-organisation skills.
• Ability to multi-task and manage multiple conflicting demands.
• Highly reliable and able to deliver to schedule.
• A can-do, positive attitude and ability to assist with project morale.
• Ability to adapt and/or improve working practices.
  
  We are Cambridge University Press & Assessment, a world-leading academic publisher and assessment organisation and a proud part of the University of Cambridge., Please note that successful applicants will be subject to satisfactory background checks including DBS due to working in a regulated industry.
Please note, Cambridge University Press & Assessment is unable to sponsor this role under the Skilled Worker Visa route as it does not meet the minimum skill requirements. Why join us Joining us is your opportunity to pursue potential. You'll belong to a collaborative team that's exploring new and better ways to serve students, teachers and researchers across the globe - for the benefit of individuals, society and the world. Sharing our mission will inspire your own growth, development and progress, in an environment which embraces difference, change and aspiration. Cambridge University Press & Assessment is committed to being a place where anyone can enjoy a successful career, where it's safe to speak up, and where we learn continuously to improve together. We welcome applications from all candidates, regardless of demographic characteristics (age, disability, educational attainment, ethnicity, gender, marital status, neurodiversity, religion, sex, gender identity and sexual identity), cultural, or social class/background. We believe better outcomes come through diversity of thought, background and approach. We welcome applications from people from all backgrounds and communities, actively seeking to employ people from a wide range of different communities.

We will support you to be at your best in work and to live well outside of it. In addition to competitive salaries, we offer a world-class, flexible rewards package, featuring family-friendly and planet-friendly benefits including:
• 28 days annual leave plus bank holidays
• Private medical and Permanent Health Insurance
• Discretionary annual bonus
• Group personal pension scheme
• Life assurance up to 4 x annual salary
• Green travel schemes