Catalogue Administrator | Mersey and West Lancashire Teaching Hospitals NHS Trust

An exciting opportunity has arisen for a Catalogue Administrator to join our Purchasing and Supplies Team The post holder will assist the Head of Purchasing and Supplies, their Deputy and the E-Procurement Manager in delivery of an efficient and effective procurement service. There is an expectation that this will be achieved by the effective management of supplier catalogues for the trust.,

• Responsible for managing the electronic supplier catalogues. The post holder must ensure the accurate and timely upload of catalogues to agreed standards and data management conventions.
• Responsible for maintaining the catalogue register and thus ensuring that catalogue prices are updated in a timely manner.
• To liaise with suppliers and requisitioners to ensure the catalogue data is accurate and updated as required. (This may be due to a change of supplier or change of product).
• To liaise with wards/departments regarding their catalogue requirements. Bespoke catalogues should be developed to meet these requirements.
• To act as a key contact with third parties in resolving any catalogue related issues.
• To provide ongoing support to departments for operational issues relating to catalogue management / non catalogue requests.
• To provide training to users on the best use of catalogues and eProcurement
• To assist in identifying areas in which the trust can expand its catalogue portfolio.
• To liaise with buyers ensuring they are aware of catalogue availability; therefore allowing the buyers to advise requisitioners if non-catalogue requests are completed for catalogued items.
• Responsible for the administration of the trusts chosen marketplace (currently GHX Nexus and Exchange via Oracle, but this may change to Edge4Health). This will involve the set-up of new users, allocating responsibilities and masking catalogues.
• Responsible for updating the NHS Supply Chain catalogue and therefore restricting the choice available to requisitioners to trust approved items.
• Responsible for the update of monthly reports which demonstrate the volume and usage of trust catalogues.
• To report to the Deputy Head of Procurement and the Systems Development Accountant on any problems which may affect the accuracy of the live catalogues.
• To provide ad-hoc reports from to supplies colleagues and budget holders. Reports may include catalogue content and ward/department usage figures.
• Statistical analysis of data and provision of reports as requested by the management team.
• To liaise with the Systems Development Accountant for guidance on future catalogue related projects.
• To assist the Systems Development Accountant in any development projects.
• Assists in the creation and proposes changes to standard operating procedures and work processes in accordance with the Trust's SFI, governance requirements and industry best practice.
• To perform routine buying duties if required.
• To perform ad-hoc duties as advised by the Senior Buyers or Deputy Head of Procurement.
CLINICAL & PROFESSIONAL RESPONSIBILITIES
• Comply with Trust Corporate Governance Manual
• Submit declaration of interest to Trust annually and if any conflicts of interest arise between annual submission dates
TEACHING & TRAINING RESPONSBILITIES
• May be required to provide teaching and training to colleagues on electronic marketplace systems/catalogues on an ad hoc basis
LINE MANAGEMENT/SUPERVISORY RESPONSIBILITIES
• Not applicable for this role unless required in exceptional circumstances or on an ad hoc basis
FINANCIAL RESPONSIBILITY
• As far as appropriate to Dimension and Context of the role, ensure Trust Standing Financial Instructions are followed and highlight any areas where there is risk of non-compliance to Senior Buyers/Deputy Head of Procurement/e-Procurement Manager/ Head of Procurement or follow Trust processes.
  
  Disability Confident
About Disability Confident A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.

The role will also provide training for end users and the buying team on the efficient use of cataloguing and keeping it up to date. Interview Date - Week Commencing 27th January 2025 The Purchasing and Supplies Department secures best value for money purchases for the Trust, by having the catalogues readily available to staff. It allows end users to order at ease and helps the Buying Team to ensure pricing agreements are up to date and best value. Catalogue uptake is a key measured metric introduced in line with Lord Carter of Coles' recommendations which forms part of the Model Hospital benchmarking and Procurement League Tables, where the MWL Procurement Department are benchmarked against their peers. Mersey and West Lancashire Teaching Hospitals NHS Trust serves a population of over 600,000 with a workforce of over 9000 dedicated and skilled staff across 21 sites. We strongly believe that the communities we serve should all have access to Five Star Patient Care. Our Services: Acute Care Providing emergency and maternity services at Whiston, Southport and Ormskirk hospitals, and medical and surgical specialties across all our sites. Primary Care Providing primary care services at Marshalls Cross Medical Centre situated in St Helens Hospital. Community Services Providing adult community services for St Helens and a wheelchair service in Chorley, South Ribble, and West Lancashire. Our inpatient unit at Newton Community Hospital is where patients needing acute hospital beds can continue rehabilitation, freeing up space for more unwell patients. We also provide urgent care at our Urgent Treatment Centre located in St Helens town centre. Specialist Regional Services We provide the Mersey Regional Burns & Plastic Surgery Unit at Whiston Hospital and the Spinal Injuries Unit at Southport Hospital to more than 4 million people across the whole of Merseyside, West Lancashire, Cheshire, Isle of Man and North Wales. Achievements:
• Rated Outstanding by CQC Inspection August 2018
• Top 100 places to work in the NHS (NHS Employers & Health Service Journal)
• National Preceptorship Accreditation (2023) for Nursing & AHP Preceptorship Programme