Go to job search

Church Administrator

St Lukes, Wharf Hill, Winchester

Church Administrator

£31200

St Lukes, Wharf Hill, Winchester

  • Part time
  • Permanent
  • Remote working

Posted today, 26 Oct | Get your application in now to be one of the first to apply.

Closing date: Closing date not specified

job Ref: 75dcd3014c6c4c09b4f8ce567a4acfb8

Full Job Description

  • To be an effective centre for coordination, information ,
    • communication and administration in the church office for worship for all ages including families, school and children's work.
  • Part time 15-25 hours a week - Permanent/Term time only/hours negotiable on appointment Ideally 4 /5 mornings 9.30-1.30 (flexible) Please note: The job description below is flexible depending on the hours agreed at appointment.Responsible to Parochial Church Council (PCC) and reporting to the Vicar (Line manager)Internal Connections: PCC, Vicar, Church Wardens, Congregations, and all volunteers.External Connections : The general public, Winchester Diocese -including safeguarding,confidentiality, GDPR, Winchester Diocesan Board of Finance (WDBF), Parish Community,Sway News magazine, Lyndhurst Deanery, St Luke's School Sway and other organisations asmay be required from time to time.Place of work: St Luke's Church Office a minimum of 4 mornings a week. Some remotework possible by arrangement.Holidays: If working term time only hours - holiday allowance to be taken during Hampshireschool holidays.Administrative tasks
  • Perform administrative tasks as requested by the Clergy and Wardens., Be responsible for the day to day running of the church office with a thorough
    • knowledge and use of the church software ChurchSuite - training provided.
  • Manage the master church diary on ChurchSuite. The office is open to callers from
    • 10-12 weekdays.
  • Deal with written/email/telephone enquiries and direct to other persons as
    • necessary.
  • Prepare some rotas on ChurchSuite for Sunday Services, Messy Church, Bump baby
    • and Toddler groups and other groups.
  • Manage volunteer records using ChurchSuite and follow up rota swops and requests.
  • Order and store stationery/office supplies as required.
  • Oversee use of the photocopier and to arrange repairs and servicing.
    • Church Room Bookings
  • Manage enquiries and bookings relating to the Church Rooms and the Church on
    • ChurchSuite.
  • Invoice room hirers.
  • Arrange the electronic access to the church rooms for hirers.
    • Baptisms/Weddings/Funerals
  • Maintain administration using iknow software package - training given.
  • Ensure effective administration of marriage requests from initial enquiry to
    • registration, invoicing. Arrange for Banns of marriage to be paid for, read and certificates issued.
  • Ensure effective administration of Baptism requests including the preparation of
    • registers and certificates.
  • Ensure effective administration of bookings for Funerals (arranging organist, verger,
    • sound system operator, and associated invoicing and payments.
  • Prepare quarterly returns for the Diocese.
    • Information & Publicity
  • Be responsible for compilation and maintaining of some parish leaflets and posters
    • and appropriate publicity (e.g. Messy Church, Courses, Events, Easter & Christmas).
  • Keep the church leaflets and posters tidy and up to date.
  • Produce and distribute the weekly Parish News (email & hard copies).
  • Produce and distribute orders of service for special events (e.g. Thanksgiving Service,
  • Remembrance, Christmas, Easter, Licensing services, etc.)
    • Website / IT / Communications
  • Update the church website content. (training will be provided).
  • Advertise church events on the church Facebook and Instagram accounts.
  • Use Microsoft Outlook, Word, , Excel and other relevant software.
  • Attend appropriate training courses as approved by your line manager.
  • Attend Diocesan administration and IT/communications training days/events.
    • 3 Finance
  • Raise invoices as required.
  • Keep electronic records of invoices and Direct Debit statements
  • Safeguarding
  • Manage the DBS Verifier online process.
  • Keep the DBS and training database up to date.
  • Ensure that everyone that holds a DBS is in date and alert the Vicar/churchwardens if
    • any DBS has elapsed.
  • Ensure that safeguarding training reminders are sent out four months in advance.
  • Report back to the Diocese when the DBS has been returned to the individual.
  • Ensure own compliance with GDPR and St Luke's digital safeguarding policies within
    • the office. Additional Duties
  • Other duties as needed and as time allows.

    Excellent IT skills including x
    • using Microsoft Office Suite and ChurchSuite - training given Sympathetic to the x Christian faith with an understanding of the role of the church in the community Experience of working for or volunteering for a church X Positive, co-operative, loving and forgiving attitude to all people X 4 contacting the church office regardless of faith or no faith Can demonstrate a flexible approach with lots of X patience. A warm friendly and welcoming personality. Excellent organisational skills and strong attention X to detail. Experience of website and database management and X use of social media Able to work to deadlines X Experience of working as a team both with other staff X and volunteers Able to create publicity - e.g. posters - using IT X Willing to learn new skills x

    Salary: £ 15 per hour paid year-round pro rataSupport: Option to attend Diocesan events and training. Option to arrange for a spiritualdirector or mentor. PCC link person as contact for administration and operations to helpwith queries for the smooth running of the office.The Statement of the Main Terms and Conditions of Employment See separate document.PERSON SPECIFICATION : Parish Administrator