Clerical / Administration Level 2 (Generic) (Brecon High School)

Provides a full receptionist service and clerical support to the school. Work is governed by established processes/procedures. Work is carried out without close supervision, other than that provided through working arrangements, methods and procedures. Overall guidance and supervision will be from a senior member of staff. If you have any questions about the role, please contact the school. Your responsibilities will be: Responsibility for others: The post has some impact on the well-being of individuals or groups (i.e. physical, mental, social, health and safety). Responsibility for staff: The post has no or limited direct responsibility for supervising other staff though may be expected to demonstrate tasks or advise/guide new employees, work experience or trainees. Responsibility for financial resources: The post has no or limited direct responsibility for financial resources other than occasional handling small amounts of cash, processing cheques, invoices etc. Responsibility for physical resources: The post has some direct responsibility for physical resources, involving the careful, accurate, confidential and secure handling and processing of information Reception:

• Ensure reception area is welcoming and tidy.
• Receives visitors and deliveries/goods, dealing with associated administration (security badges, signing delivery notes)
• Shows visitors around
• Deals with routine enquiries, providing general information about the school and its activities - in person, by phone and email.
• Be a first point of contact for students/pupils requiring help/support and referring them to other appropriate staff in school
• Operating switchboard
Office duties:
• Handle incoming mail, ensuring appropriate distribution
• Handle outgoing mail, franking and posting, maintaining records of postage
• Maintain stationery and office supplies
• Maintain records / files / data bases, inputting and retrieving information.
• Maintain petty cash system
• Prepare registers and absence forms, ensuring relevant information is disseminated promptly re: absences
• Undertake word processing, generating standard letters
• Take minutes of meetings
• Administer late and pass-out slips to students
• Organise appointments, events and training
• Assist with and support arrangements for school trips and visits
  
  Powys County Council currently applies a discretionary real living Wage supplement to all employees earning less than £12.00 per hour