Clinic Prep Supervisor, Band 3 - Health Records

An exciting development opportunity has arisen to join our friendly Health Records Clinic Prep team within Gloucestershire Royal Hospital (GRH). Occasional cover at CGH Clinic prep team., The main duties of the post include assisting in the day to day running of the health records clinic prep team, coordinating cover across site. The post holder is required to divide their time working between the two sites. Providing supervisor cover for each department on different days of the working week and establishing working relationships across both teams.

The work involves the movement of heavy files, therefore this would ideally suit someone who has a high level of personal fitness.

The Clinic Prep team's routine hours are 08:30 to 16:30, Monday to Friday, with the possibility of occasionally being required to cover weekends should the need arise.

We are looking for a motivated team player who wants to make a difference in support of patient care.

You will need to be able to supervise and help lead the team on a day to day basis working with the senior supervisor and assistant health records manager to ensure department processes are followed and records are made available for outpatient clinics within required times. This is a physical and fast paced job often working to tight deadlines in support of patient care, where you and the team will be handling patients' health records, negotiating their return from other departments as well as updating their location on the dedicated records tracking system.

The successful candidate will be motivated to positively impact on the leadership of the team and in turn on patient care by ensuring records are available when and where they are required.

Health Records is in the Corporate Division and is part of the IM&T team. As a Trust, we are on a digital transformation journey and have procured an EPR that we will evolve to become the one place clinicians access all ofthe information they need about patients to make timely and evidence-based decisions.

Currently a large proportion of a patient's record is still held in the patient's paper record managed by the health records team.The department has a Health Records Library and Clinic Preparation team on each of our sites at CGH and GRH.

The team has a strong emphasis on supporting patient care. Providing information to clinicians where and when needed.

Records are sent out to departments and staff within CGH and GRH as well as to GHC community hospital sites across the county. In addition to managing the day to day movement of records, the libraries also manage merging of duplicate records, repairs, retention and destruction of records in line with national requirements.