Collection Coordinator: Collection & Documentation

Assist with the coordination of the Museum's programme of acquisitions and long-term loans (in and out), , whilst maintaining high standards in museum best practice and risk management. Create, update and quality check records on the Collection Management System (MI+) relating to acquisitions and loans.
Key areas of responsibility:

• Deliver and maintain processes for acquisitions, and long-term loans in and out in line with established policy and procedure.


• Monitor acquisitions, coordinate large-scale acquisitions and provide information and support for the management of acquisitions.


• Co-ordinate the entry of objects into the Museum.


• Work with the Inventory Manager to create inventory level records relating to new acquisitions in consultation with stakeholders


• Facilitate the improvement of inventory level object records by carrying out bulk uploads, batch edits and deletions of specific kinds, under supervision, in the Collection Management System in consultation with stakeholders.


• Quality check inventory level records and mandatory fields; conforming with collection documentation standards as specified by Spectrum and the Registrar: Collection and Documentation.
  
  IT literate with proficiency in Excel and Word and proficiency in collection databases (data entry, and retrieval)


• Understanding of the UK collection management documentation standard (Spectrum)


• Knowledge of museum and cultural sector


• Excellent communication skills


• IT literate with proficiency in Word, Excel


• Loan or acquisition administration


• Management of small projects


• Excellent communication skills, both written and verbal


• Articulate, persuasive, flexible communicator, with effective interpersonal skills.


• Ability to work within a variety of different teams.
  
  Founded in 1753, the British Museum's remarkable collection spans over two million years of human history and culture. The Museum is a leading visitor attraction, and its world-famous collection includes the Rosetta Stone, Egyptian mummies, the Sutton-Hoo finds, and the Lewis Chessmen. The Museum also holds an extensive collection of prints and drawings spanning 600 years, including works by the greatest graphic artists Dürer, Michelangelo and Rembrandt.
  
  You can view a selection of our impressive collection of prints and drawings in our virtual gallery.

The Museum offers a competitive benefits package including:

• Generous annual leave allowance of 25 days (rising to 30 days after 10 years' service) plus 2.5 privilege days and plus bank holidays.


• Membership of the civil service defined benefit pension scheme (find out here what benefits a civil service pension provides).


• Free entry to a wide range of museums and exhibitions


• Participation in private and public Museum activities, including talks by leading curators from around the world and behind-the-scenes opportunities to learn how museums care for and manage their extraordinary collections.


• Interest-free travel, bicycle, and rental deposit loans


• Professional and personal development opportunities


• Employee Assistance Programme


• Discounts on food and gift shop purchases

Additional details, We have a legal responsibility to ensure that employees have the right to work in the UK. If you currently do not hold the right to work in the UK, we can only sponsor a limited number of roles that meet eligibility criteria. To offer a sponsorship, the job role you apply needs to be in the list of eligible occupations: https://www.gov.uk/government/publications/skilled-worker-visa-eligible-occupations. Additionally (with some limited exceptions), the role will need to meet the minimum salary threshold of £38,700 or the going rate for the job, whichever is the highest. You can find more information here: https://www.gov.uk/skilled-worker-visa/your-job
The British Museum is committed to promoting equality of opportunity for all staff and job applicants. We aim to create a working environment in which all individuals can make best use of their skills, free from unlawful discrimination or harassment. We value the benefits that a diverse workforce brings to a museum which represents world culture. The Museum is committed to ensuring that no job applicant suffers unlawful discrimination because of any protected characteristics. Our recruitment procedures aim to ensure that individuals are treated because of their relevant knowledge, skills, and experience.
We offer a flexible way of working scheme that allows our employees to work remotely in a way that suits them and the organisation. We welcome questions and conversations at interview stage about how flexible working could work for you. We would typically see this role as working on site about 2 - 3 days a week.
The Museum also adheres to the HMG Baseline Personnel Security Standard (BPSS) for pre-employment screening of Civil Servants.
Museum Website: https://bmrecruit.ciphr-irecruit.com//templates/CIPHR/jobdetail_7580.aspx