Colposcopy Data & Audit Officer Follow us on Facebook and on Twitter: @CRHCareers @WellbeingCRH @royalhospital

We have an exciting opportunity for a Colposcopy Data and Audit Officer working Monday - Wednesday 8.30am - 5pm and Thursday 8.30am 1.30pm, 27.5 hours per week within the Maternity & Gynaecology Care Unit, Family Care Division, To support the Colposcopy Specialist Nurse in the operational day-to-day colposcopy service ensuring accurate administration of Colposcopy data and records.
To provide full administration support for the quarterly and annual KC65 audit reports, supporting the Cervical screening programme lead (CSPL) and ensuring accurate and efficient entry of data for submission.
To undertake regular auditing to ensure all data and service standards are accurate and up to date., To work directly with consultants, specialist nurse, admin teams and any other multi-disciplinary professional.
Communicate in a professional manner with GP's Consultants, technicians, outside agencies and patients.
Be aware of targets affecting workload through the department, for example national screening targets and cancer waiting times, and support the management team in relation to achieving these performance targets.
Be proactive in identifying workload issues that may affect service provision, develop and implement action plans to resolve issues.
Responsibility for Information Resources- both computerised, paper-based information systems- securing, creating, updating and maintaining databases and/ or systems and the degree to which it is shared with others.
Auditing Colposcopy systems and data to ensure accurate and efficient running of service information.
Monitor the production and progress of the Annual and quarterly KC65 report, ensuring regular updates and inputs for timely submission.
To attend any local Cervical Screening programme board meetings and the monthly colposcopy MDT and provide administrative support to CSPL and Invasive Cancer
To provide administrative support to the screening service and to support both planned and unplanned QA visits, including minutes and action trackers.
To provide comprehensive administrative support to the department managing confidential, complex and sensitive information, exercising discretion and always upholding high professional and ethical standards.
Oversee effective systems and ensure IT links are in place to feedback colposcopy attendance and histology outcomes to the screening laboratory.
To take initiative in organising, administration and communication within own role, to ensure high professional and ethical standards are maintained.
Undertake regular auditing of administrative processes and treatments, providing sub audits of yearly colposcopy data. Giving reasons for different treatments and identifying under performance against target
Provide full administration for all colposcopy audits, to include annual individual colposcopy data, histopathology data audit, clinic data audit and invasive cancer audit. Creating accurate reports whilst hitting deadlines for submission.
Supporting Lead Nurse Colposcopist and Colposcopy Lead in patient satisfaction survey.
Provide monthly failsafe discharge documents for submission to CSAS.
To action complex instructions from medical and clinical staff and/or other designated senior staff.
Work to strict colposcopy deadlines, monitoring patients' progress/activity throughout the pathway making information available to all levels of staff on each patient's status.
To monitor outstanding diagnostic test results for patients that may require subsequent action.
· Liaise with all agencies regarding patient pathway. Accurately taking telephone and e-mail messages regarding the pathway, actioning them as required. Deal with sensitive information in a professional, confidential and positive manner.
· To organise meetings and events, producing meeting action notes, minutes and agendas as necessary. This will include diary management where appropriate, ensuring that senior staff are supported in achieving relevant objectives.
· Create required documentation in the form of spreadsheets and word documents as required by the Cervical Screening Programme Lead (CSPL), submitting data when required.
· Utilise the laboratory iLAB database system and Exeter database system for extraction of data as required by the CSPL.
· Prepare slides, paperwork and video conferencing for the monthly CPC meeting and monthly Invasive Cancer meeting.
· Create and maintain an electronic filing system for the CSPL.
· To maintain confidentiality at all times relating to the patients, staff and the Trust.
· Ensure that all local administrative support processes are appropriately actioned.
· To support the divisional leadership team in achieving local, Trustwide and national targets.
· Balance workload ensuring all local requirements, resources and targets are met.
Meet all other requirements defined in accordance with the local structures for which the post has responsibility.
Flexible Working
If you're looking for flexible or predictable working arrangements, please speak to us about how we might be able to accommodate this. If it works for our service and patients, we will do our best to make it work for you.
COVID19 Vaccination
Chesterfield Royal Hospital NHS Foundation Trust is committed to ensuring the safety of all our staff and patients therefore encourages and supports staff to be vaccinated against COVID19 as this remains the best line of defence against the virus.
UK Points-based immigration system
Applications from job seekers who require sponsorship to work in the United Kingdom (UK) are welcome and will be considered alongside all other applications. Please note that from 1 January 2021, to work in the UK all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship unless you have permission to work via another route. Non UK / RoI candidates wishing to apply can self-assess the likelihood of obtaining a Certificate of Sponsorship here Work in the UK - GOV.UK (www.gov.uk).
It is vital that you provide full and accurate details of your current immigration status on the application form. Overseas applicants applying for entry clearance into the UK must present a criminal record certificate from each country they have resided in continuously or cumulatively for 12 months or more in the past 10 years. Guidance can be found here Criminal records checks for overseas applicants - GOV.UK (www.gov.uk)
If you are applying for a vacancy in health or adult social care, you may be eligible to apply for the Health and Care Worker visa instead, which is cheaper to apply for and you do not need to pay the annual immigration health surcharge.
Communications
Communications throughout the application process will be via e-mail therefore please check your e-mail account and Trac account regularly. References are also requested by email (where possible). Therefore to speed up the recruitment process please provide an email address for all referees when completing your application form.
If you require any support in completing the application form, please do not hesitate to contact the HR Support Services team on and we will be happy to provide assistance.
Please see the attached documents and links in relation to working for Chesterfield Royal Hospital NHS Foundation Trust. In particular, the general conditions of employment and benefits of working for the trust.
This role is part of the integrated health and social care community across Derbyshire, where there are many opportunities to work across different locations and providers developing new and different skills. Whilst this role is initially based in Chesterfield there may be future opportunities to be based at different locations within the health and social care community which we may talk to you about in the future.

Chesterfield Royal Hospital is located in Calow, Chesterfield, which is situated on a green field site on the edge of the Peak District National Park. It is home to the Crooked Spire and is also close to Sheffield, Derby and Nottingham, thus offering numerous choices for recreational activities and lifestyles.
Chesterfield Royal Hospital was officially opened by the queen in 1985 and since then it has continued to expand and modernise, currently holding approximately 550 beds. We provide acute in-patient and out-patient care for Chesterfield and the surrounding rural area of North Derbyshire, serving a population of approximately 350,000 people.