Commercial Administrator

We are looking for a Commercial Administrator to join our team in Chiltern.

You will be responsible for managing SMAS registration and other H&S training for subcontractors, the management of utility bills, the collection of rebates and the assistance with sending and chasing enquiry documents. You will also provide additional administration assistance for the office and other departments in line with the needs of the business.

Scope of the role will include but is not limited to:

-Manage & process utilities bills - Record all payments, liaise with utility providers, dispute debt collection queries & process invoices.
-Update change of responsibility (COR) forms & manage handover of utility accounts upon completion - Update records & provide utility providers with handover details.
-Collate & distribute quarterly meter readings of temporary building supplies & show homes to CALA Group.
-Manage sub-contractors' SMAS compliance - Ensure CALA Chiltern maintains 100% compliance for sub-contractors working on site. Send expiry reminders via email, SMAS portal & telephone, attend regular compliance meetings with SMAS & work in partnership to make sure sub-contractors have the correct level of accreditation.
-Manage sub-contractors' SMAS high risk compliance - Ensure all high-risk trades obtain Worksafe PQQ.
-Monitor & apply for BT rebates as sites near completion - Receive details from site, apply for BT rebates, record on tracker & liaise with BT & Accounts.
Set up sub-contractors, create site folders & create distribution groups to receive working drawings on Viewpoint.
-Manage sub-contractor enquiries to tender - Send out pre-qualifying questionnaire & forms, verify on HMRC, get sign off from Commercial Manager & send to Accounts.
-Manage & process Customer Services' payments - Receive invoices from customer services, sense check them, update spreadsheet / tracker, process payments & create authorisation reports.
-Manage & process contra charges - Receive contra charges from customer services, sense check them, update spreadsheet / tracker, process payments & create authorisation reports.
-Set up new sites on OneSite - Create site codes & link then issue to the Site -Manager & Contracts Manager who then take over the process at Pre Order Meetings.
-Reception cover.
-Archiving documents as and when required.
-Process Commercial Director's expenses.
-General administration duties to assist Commercial Director, Commercial Manager, Buyers & Surveyors.

Be a team player
-Personable and welcoming
-Able to keep calm under pressure
-Self-motivated
-Able to work unsupervised using your own initiative
-Have excellent organisational skills to be able to meet deadlines
-Excellent customer service skills
-Excellent written and verbal communication skills
-Knowledge of Microsoft packages
-Experience working in a similar role, working in an office environment and excellent customer service skills are essential for this role as you will need to develop and maintain good working relationships with clients and colleagues.
-Please be aware that if you are invited to interview for this role, you will be required to show proof of your right to work in the UK.

The Cala Group is a major UK housebuilder and leading provider of desirable new homes across Scotland, the South of England & Midlands. Driven by a mission to create vibrant and sustainable new communities, our homes are characterised by exceptional design and sector-leading build quality, and we have a passion for providing our customers with a great home buying experience. This is an exciting time to be at Cala. Our approach to sustainability and technology is undergoing a dramatic transformation, and we're aiming to create an industry-leading experience for both our staff and customers. At Cala, you can expect to be part of an environment which allows you to do meaningful work, while offering opportunities for personal growth. Our goal is to be the favoured employer in our industry and beyond. We encourage applications from those who want to be part of a culture where they can thrive, feel a sense of belonging and be comfortable being