Commercial Administrator

We have a fantastic opportunity for a Commercial Administrator to join our team within Vistry East Yorkshire, at our Leeds office. As our Commercial Administrator, you will ensure the smooth running of the Commercial Department, and ensure it operates accurately and efficiently in accordance with agreed timetables, whilst assisting with the team providing admin and payment support as and when required.,

• Input and retrieval of data from the in-house computer systems.
• General administration tasks related to the commercial function as noted by the department heads.
• Telephone communication with site staff, suppliers, and other departments.
• Dealing with general enquiries from other departments within the business.
• Maintain the group age debt report for the region to keep debt to a minimum.
• Maintenance of electronic filing systems and archiving when necessary.
• Check invoices are correct for VAT or materials/labour deductions for tax purposes.
• Log queries on invoices to suppliers through to credit or payment.
• Process electronic/paper invoices in line with the groups 3-way payment process.
• Produce and maintenance of supplier and subcontractor statements in relation to their accounts.
• Arranging and communicating meeting agendas and meeting minutes.
• Maintain and update commercial contract documentation and issue to internal and external stakeholders.
• Working alongside Quantity Surveyors, prepare and issue tender documentation to the supply chain.
  
  3 GCSE's or equivalent qualifications including Maths and English
• Experience working in a commercial business environment
• Good understanding of Microsoft Office, Excel, Outlook
• Excellent analytical skills and organisation
• Strong mathematical and IT ability
• Ability to work under pressure and meet deadlines
• Ability to work to high degree of accuracy
• Experience in working in a fast paced, changing environment where priorities can change daily.
• A good communicator
Desirable…
• BTEC diploma or certificate in administration / finance
• Experience working for a residential house builder ideally within a payment processing environment
• Basic understanding in using COINS housebuilding software
  
  We're Vistry Group, the UK's leading provider of affordable mixed-tenure homes. Our core values of integrity, caring, and quality shape all we do; our partnership-led approach helps us build sustainable communities where they're needed most.
  
  Let's cut to the chase, what's in it for you…
• Competitive basic salary and annual bonus
• Agile working possible (dependent on role)
• Up to 33 days annual leave plus bank holidays
• Private Healthcare
• Enhanced maternity, paternity and adoption leave
• Competitive contributory pension scheme
• Life assurance - 4 x your annual salary
• Share incentive schemes
• Employee rewards portal with many more benefits…