Commercial Administrator

We have a new opportunity for a Commercial Administrator to join our team within Vistry Cotswolds, at our Lotmead site in Swindon. As our Commercial Administrator, you will be responsible for ensuring the smooth running of the site based Commercial Team, and ensure it operates accurately and efficiently in accordance with agreed timetables, whilst assisting with the team providing admin support as and when required We are pleased to say, this role can accommodate agile working arrangements.,

• Input and retrieval of data from the in-house computer system.
• General administration tasks related to the commercial function as noted by the department heads.
• Telephone communication with site staff, suppliers and other departments.
• Dealing with general enquiries from other departments within the business.
• Maintain the group age debt report for the region to keep debt to a minimum.
• Maintenance of electronic filing systems and archiving when necessary.
• Sort and process incoming and outgoing post to include date stamping in line with HMRC requirements.
• Check invoices are correct for VAT or materials/labour deductions for tax purposes.
• Log queries on invoices to suppliers through to credit or payment.
• Process electronic/paper invoices in line with the groups 3-way payment process.
• Produce and maintainance of supplier and subcontractor statements in relation to their accounts.
• Arranging and communicating monthly Forecast meeting agendas.
• Maintain and update supply chain documentation.
  
  6 GCSE's or equivalent qualifications including Maths and English
• Experience working in a commercial business environment
• Good understanding of Microsoft Office, Excel, Outlook
• Excellent analytical skills and organisation
• Strong mathematical and IT ability
• Ability to work under pressure and meet deadlines
• Ability to work to high degree of accuracy
• Good telephone manner
• Excellent communications skills
• Experience in working in a fast paced, changing environment where priorities can change daily.
• A good communicator/listener
• Good team working skills
• Willing to work extra to meet deadlines as and when the business needs require it
Desirable -
• BTEC diploma or certificate in administration / finance
• Experience working for a residential house builder ideally within a payment processing environment
• Basic understanding in using COINS housebuilding software
  
  We're Vistry Group, the UK's leading provider of affordable mixed-tenure homes. Our core values of integrity, caring, and quality shape all we do; our partnership-led approach helps us build sustainable communities where they're needed most.
You're probably familiar with our unmatched portfolio of brands: Linden Homes, Bovis Homes, and Countryside Homes. We also have Vistry Works, our timber frame manufacturing operation, and Vistry Services, our support functions. Together, we build more than homes, so there's nowhere better to build your career. We're proud that our culture sees everyone treated fairly and respectfully, with diversity and inclusion a top priority and reasonable adjustments provided during the application process. Join us in making Vistry.


• Competitive basic salary and annual bonus
• Agile working possible (dependent on role)
• Up to 33 days annual leave plus bank holidays
• Private Healthcare
• Enhanced maternity, paternity and adoption leave
• Competitive contributory pension scheme
• Life assurance - 4 x your annual salary
• Share incentive schemes
• Employee rewards portal with many more benefits…