Commercial Capabilities, Administrative Coordinator - 12-month Fixed Term Contract

The Commercial Capabilities Admin Coordinator provides administrative support to commercial, and sales-orientated teams contributing to the smooth running of the departments and helping them achieve their objectives. The role is a part-time position 15 hours per week across 4 or 5 days.
Hybrid Working:
At Astellas we recognise that our employees enjoy having balance between their professional and home lives. We are proud of our hybrid approach which empowers you to have flexibility on whether to work from home or in the office.
Key activities for this role:

• Facilitating all aspects of meetings, e.g., room bookings, catering, visitor registration, etc.


• Ensure the appropriate recording of meetings through the collection/publishing of meeting minutes.


• Upkeep of Commercial Capabilities team's Holiday & Meetings Calendar.


• Back up support for Business Operations for the creation of POs / Contracts and building PowerPoint presentations.


• Ensure process of invoices/expenses following procedure as laid down by Finance & Admin.


• Help support and process expenses and budget tracking for spend in certain cost centres in Commercial Capabilities


• Help support Governance meetings and relevant preparation work, assisting in Divisional Communications and SharePoint/ Teams site upkeep.
  
  Ability to work autonomously as a process lead self-starter.


• Experience with booking taxis, flights, hotels, and events adhering to Astellas procedures.


• Experienced in managing deadlines while offering good attention to detail.


• English conversational and business English.


Education:

• Any Administration Diploma or Certification


• Any Design qualifications e.g., Expert user of Microsoft PowerPoint would be preferable but not essential
  
  At Astellas we can offer an inspiring place to work and a chance to make your mark in doing good for others.

Our expertise, science and technology make us a pharma company. Our open and progressive culture is what makes us Astellas. It's a culture of doing good for others and contributing to a sustainable society.
Delivering meaningful differences for patients is our driving force. We all have a significant opportunity to make that difference, working locally in the areas we know best, whilst drawing inspiration from the different insights and expertise we have access to globally and from our innovative, external partners.
Our global vision for Patient Centricity is to support the development of innovative health solutions through a deep understanding of the patient experience. At Astellas, Patient Centricity isn't a buzzword - it's a guiding principle for action. We believe all staff have a role to play in creating a patient-centric culture and integrating an awareness of the patient into our everyday working practices, regardless of our role, team or division.
Our ethos is underpinned by the Astellas Way, comprising five core values: patient focus; ownership; results; openness and integrity.
We are proud to offer an inclusive and respectful working environment that fosters collaboration and ownership.
Our aspiration is to bring the best brains together, to provide them with world-leading tools and resources and a unique structure that fosters real agility and entrepreneurial spirit.


• This is a part-time, fixed-term contract position (12 months) working part-time over 4/5 days.


• This opportunity is in the UK, Addlestone.


• This position follows our hybrid working model. Role requires a blend of home and a minimum of 3 days per week in our Addlestone, UK office. Flexibility may be required in line with business needs. Candidates must be located within a commutable distance of the office.