Company Secretary Assistant

The purpose of this role is to two fold. Firstly, to provide administrative support to the Company Secretary. In this role you will support meeting the Statutory requirements of the Eurofins Group's UK and Ireland legal entities in a timely manner. The role includes ensuring that the Group's UK and Ireland companies comply with Group corporate governance as set out in the internal "Spending & Contracting Authority" directive. Secondly to work with the Company Secretary to ensure Legal and Compliance requirements are in place across the UK and Ireland Eurofins Group Companies by supporting with the coordination of compliance related activities.

• Provide day to day compliance and legal and company secretarial administration support and assistance to the Company Secretary
• Assist in ensuring all Eurofins UK and Ireland statutory company books, statutory records and regulatory filings are well maintained and up to date at all times
• Management and filing of Group's intercompany service agreements.
• Drafting board minutes, resolutions, and shareholder resolutions for UK and Ireland companies.
• Updating and maintaining the Group's corporate data held in the Corporate Dataroom and on the Group's data management system.
• Assistance with drafting and management of intercompany service agreements.
• Quarterly submission of representation letters to Group in accordance with audit requirements
• Maintaining the Group's corporate structure data management system
• Developing a good understanding of key policies relevant to role to be able to advise key stakeholders on queries relating to policy and procedure
• Maintain robust systems and tracking to support the management of key tasks and responsibilities
• Support the Company Secretary to maintain the electronic Company Secretarial system
• Assist in the tracking of UK and Ireland companies' compliance with key governance policies and compliance targets.
• Commercial Contract reviewing
• Responding to email queries and calls relevant to role
• Conduct the S&CA project and the Statutory Accounts filing on an annual basis
• Educated to A Level English (or equivalent qualification)
  
  Proven experience in dealing with legal processes and regulatory authorities, preferably gained in a large complex group.
• Computer literate
• Proven experience in a Paralegal or Company Secretarial role in a commercial environment that required compliance with process, systems and high levels of accuracy
• Excellent verbal and written communication skills, with the ability to write clearly and concisely
• Strong business acumen
• Methodical with strong organisation and prioritisation skills
• High level of accuracy and attention to detail
• A self-starter prepared to lead an agenda directly with senior managers and internal stakeholders
• Trustworthy, experienced and capable of keeping confidential information confidential
  
  Eurofins Scientific is an international life sciences company, providing a unique range of analytical testing services to clients across multiple industries, to make life and our environment safer, healthier and more sustainable. From the food you eat, to the water you drink, to the medicines you rely on, Eurofins laboratories work with the biggest companies in the world to ensure the products they supply are safe, their ingredients are authentic, and labelling is accurate.
Eurofins is dedicated to delivering testing services that contribute to the health and safety of society and the planet, and to its corporate responsibility to protect the environment and ensure diversity, equity, and inclusion across the entire network of Eurofins companies., Our people are the backbone of what we do, so it's incredibly important we find the right individuals to join us. As a potential new recruit you'll be invited to meet the team in the form of an assessment centre or a staged interview process dependent on the role and it's requirements, this will give you the opportunity to see what working for Eurofins is really like and enable us to get you know your key skills and strengths., We support your development! Do you feel you don't match 100% of the requirements? Don't hesitate to apply anyway! Eurofins companies are committed to supporting your career development. We embrace diversity! Eurofins network of companies believe in strength and innovation through diversity, being an Equal Opportunity Employer. We prohibit discrimination against employees or applications based on gender identity and/or expression, race, nationality, age, religion, sexual orientation, disability, and everything else that makes employees of Eurofins companies unique. Sustainability matters to us! We are well on our way to achieving our objective of carbon neutrality by 2025, through a combination of emission reduction and compensation initiatives. We encourage our laboratory leaders to make sustainable changes at their local level, and in addition to their initiatives we also count on our dedicated carbon reduction team to help us to achieve this goal! Find out more in our career page: https://careers.eurofins.com