Construction Project Coordinator

To support the construction project team on a 12-month FTC to successfully deliver our landscape projects from initial set-up, through operational delivery and completion to ensure all client and internal requirements are met largely in relation to quality, coordination, and compliance. Responsibilities and duties will include:

• Compiling and submitting key contract set-up documentation, and liaising with the client team through Contract mobilisation
• Coordinate client specific systems training and access such Asite, ProjectWise, SharePoint etc.
• Liaise with the Estimator Department to help facilitate the smooth handover from Estimating to Operations of all documentation.
• Assist the Contract Managers in preparing the Construction Phase documentation
• Assist the Contract Manager in preparing initial procurement schedules and liaise with the procurement team to obtain current best pricing and order placing
• To support the Contract Managers with the collation of all supplier information required for the O&M manuals
• Manage the documentation flow (upload and output) where necessary on client document management portals to support the Contract Manager and operations delivery team to ensure compliance with various aspects such as delivery bookings, staff access, HSQE documentation etc.
• Ensure all key client documentation is uploaded to Ground Controls document management system (Union Square) as an internal record
• Provide reporting progress on compliance outputs, in accordance with client specific QMS KPI's i.e. Accident logs, inspections, deliveries, waste disposal.
• Attend client meetings to support the Contract Manager and assist with coordination updates, compliance reporting data and meeting minutes when required.
• Work closely with the Contract Manager and wider delivery team to assist with commercial / operational planning and query resolution.
• Assist throughout the project delivery, by liaising with other members of the wider GC team to ensure outputs are achieved and a robust internal audit process is in place.
• Assist the contract manager with Field Team compliance and GC on boarding process to ensure both GC and client requirements are met
• Compilation of the project O&M manual, and liaison with the client to ensure a compliant document is submitted in the required timeframe.
• Liaise closely with the project delivery team to collate and submit all other completion documentation not covered by the O&M manual to ensure client project sign off i.e. Inspection Test Plan records, Material approval forms etc.
• Where we are Principal Contractor format and submit the Project Health and Safety file with all necessary information collated during the project delivery., At Ground Control we believe in creating an inspirational environment , and rewarding our employees for their hard work. We offer a wide-ranging benefits program , supporting you to realise your full potential, and are proud to be recognised as a great place to work:
Awards, Accolades and Culture
• We have been awarded 'world-class' status for employee engagement in the 2023 best companies results, ranking at #16 in the '
' league table.
• Certified
, Ground Control has been certified by B Lab, the not-for-profit behind the B Corp movement, as having met rigorous social and environmental standards which represent its commitment to sustainable goals ahead of profit.
• We inclusively support '
', ' ', ' ' and are ' '
• We invest 5% of our profits into the
, an investment fund dedicated to sustainability and environmental initiatives.
• By 2025 we have committed to planting 1,000,000 trees, having a fully electric fleet, and working towards achieving
after becoming carbon neutral in 2020.
• 2 personal choice volunteering days with your fundraising efforts matched up to £500!
Perks and Benefits
• Free gym access if you are Head Office based or subsidised national gym memberships if you are based elsewhere.
• Nursery Vouchers, Cycle to work scheme and Travel loans
• Medigold employee support, Free Flu Jabs, online private GP service and a premium subscription to Calm, the wellbeing app
• A supportive, entrepreneurial working environment that fosters collaboration.
• Training, development, coaching and mentoring plans including our GC Leadership Academy, job specific accreditations and higher education opportunities
• Hybrid working opportunities with time in the office including breakfast Mondays and dog friendly Fridays.
• Financial benefits include yearly bonus scheme, access to Wagestream and employee share options