Contract Administrator

At EMCOR UK, we revolutionise facilities management by combining our engineering heritage and innovation capability. We prioritise people in everything we do, collaborating closely with our customers to understand all their needs, from the big picture to day-to-day operations. Our purpose is to "create a better world at work". Using our unique insight platform, "One Data World," we harness data-driven intelligence to make informed decisions, adapting our services to meet our customers' evolving requirements. This allows us to cultivate an enhanced workplace experience for their teams whilst optimising efficiency, meticulously managing every asset, and minimising their impact on the planet. All supported by our commitment to safety, compliance, and assurance. Our partnering approach empowers our customers to shape a better future. Whether guiding their path to net zero or redeveloping their facilities for enhanced efficiency, we create better places for work whilst taking away the burden of facility operations, freeing up our customers to concentrate on their business. Role Overview: To support the contract with admin duties, helping with finance, reporting, administration of CCMS maintenance system, assistance with planning and organisation and helping to achieve the contract objectives. This will include but not limited to raising PO's, managing Smartsheets and report writing Principal Accountabilities:

• To assist with the raising of purchase/subcontractor orders as requested by the Contracts Manager, Supervisors and engineers
• To assist with the producing of operational and monthly reports internally and externally
• To control the full implementation of the IMS and assist with internal audits to ensure fully compliance with EFS standard procedures and accreditations
• To assist in the preparation of supporting documentation for the purposes of final invoicing
• To assist in the collation and development of monthly KPI reports on Contract activities
• To compile and distribute data relating to utilities, maintenance work, operational costs and invoicing
• To assist with the producing and analysing of financial reports
• To carry out general typing and filing duties as required
• To carry out all reasonable tasks that may be requested from time to time by the Operations Manager / Contract Managers
• To compile engineers timesheets and input relevant information onto the Timesheet Database System
• To respond to client's Helpdesk requests
• To assist with emergency requests and administration cover from additional sites
  
  Good communication skills both written and in person
• Good IT skills including Word, Excel, PowerPoint, Access & Works - including site specific PPM systems & BMS
• Good telephone manner
• Good time keeper
• Able to work as part of a larger team
• Conscientious
• Able to work under pressure and to defined deadlines
• Basic understanding of Quality Assurance and service delivery
• Good interpersonal and customer relationship skills
• Smart, presentable appearance
• Personable and approachable
• Flexible and adaptable
• Trustworthy
• A team player with the ability to work from their own initiative
• Willingness to learn new skills and embrace procedures