Contract Support Administrator

Joining our team at their large business management consultancy, you will provide an efficient, confidential, effective and professional administrative support service to the management teams to support the site and regional team for all Hard and Soft service functions, supporting and interfacing with senior managers and clients across the business, in addition to being exposed to confidential information which will require considerable use of judgement, discretion, tact & diplomacy.

The Contract Support Administrator will raise PO's using SAP, placing and tracking of all orders, including reactive works and preventative maintenance contracts. Goods Receipting, GRN invoices and POs, recording and gaining sign-off for all invoices (via GSM or site contact), manage open PO CVI tracker and chase suppliers for aged invoices/completed works and process invoices and resolving issues (value, matching, duplication) whilst coordinating and creating monthly client costs, invoices and client invoice back up and maintain full auditable paperwork trails with, for example but not limited to, invoices, material orders and timesheets.

You will help support with vendor management, successful ongoing supplier & customer relationships whilst linking suppliers to site accounts when required, assist the GSM in the preparation, production and reporting of the site's month end accounts & governance meetings, reconcile orders, queries & central charges ready for month end, ensuring all sales and unit expenditure is captured into correct trading month.

Seeking ongoing improvements within the area of responsibility and identify any associated training needs, you will act as an ambassador for Sodexo, supporting Health & Safety policy and a Zero Harm mindset culture whilst maintaining a flexible and teamwork approach and perform any other duties that may be required.

Experience and knowledge requirement for this role:

• Proven experience within a similar role, working with an extremely busy team and with very high standards with previous administration experience essential


• Organisational skills are essential to deliver an effective accounts function in a demanding service-orientated environment


• Excellent communication, organisational and administration skills, including editing skills and a keen attention to detail


• Working knowledge of standard account practices (Sales & Purchase Ledger & Credit Control)


• Constantly raises the standard and quality of work, benchmarking against best practice


• Working knowledge of E-Prophit


• Duties will be wide ranging and will require the applicant to manage multiple priorities


• Have worked in an environment where confidentiality is important


• Knowledge of UDC payroll and billing & SAP


• Articulate and thorough, showing attention to detail


• Excellent numerical and verbal skills


• Ability to resilient and adaptable


• Good standard of general education


• Ability to work both independently and as part of a team


• Pro-active, demonstrating initiative and anticipates needs


• Demonstrates discretion and ability to deal with confidential issues


• Proficient with Microsoft office applications (including Outlook, Word, Excel, Publisher, PowerPoint and Visio)
  
  Sodexo has a great opportunity for an experienced Contract Support Administrator to join our established team working with our clients based in Guildford with occasional travel to the group's other sites in London, Gloucester and Leeds., Working with Sodexo is more than a job; it's a chance to be part of something greater. You'll belong in a company and team that values you for you.


In addition, we offer:

• Eligible for Flex benefits


• Flexible and dynamic work environment


• Competitive compensation


• Wide range of Employee benefits


• Access to ongoing training and development programs


• Countless opportunities to grow within the company


• Employees can opt to increase their employer contribution up to a maximum of 6% with an equal employee match


• Life Assurance Coverage


This position will require the successful candidate to undergo BPSS checks (Including DBS, RTW & MOD). Therefore, eligibility is a must.

About Sodexo

At Sodexo, our purpose is to create a better every day for everyone to build a better life for all. We operate in 55 countries, serving over 100 million consumers each day through our unique combination of On-Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services.

We are committed to being an inclusive employer. We are a forces friendly employer. We welcome and encourage applications from people with a diverse variety of experiences, backgrounds, and identities.

We encourage our employees to get involved with our Employee Networks such as Pride, Sodexo Parents & Carers, Sodexo Disability, Ability network, So Together, Generations and Origins.