Conveyancing Assistant

Due to the expansion of our property department, we are looking for an administrative assistant to join our highly experienced and respected property department. The role will focus on administrative support to our team of lawyers and becoming an integral member of the team. Whilst some legal or conveyancing administrative experience would be welcomed, it is not a requirement. A candidate with excellent organisation skills, meticulous attention to detail, a passion to be part of a team and strive for excellent service for our clients will be very much considered. Full training will be provided by experienced members of the support team. The role is an in-office, full-time role with scope for progression. Key responsibilities

• Providing administrative support to solicitors and legal executives in the conveyancing department;
• Audio/copy typing of correspondence and documents using Microsoft Word, the firm's case management and software systems,
• Case and paper management - printing correspondence, collating and indexing enclosures and ensuring correspondence is delivered in a timely fashion;
• Producing and sending client care packs, liaising with existing and established clients about ongoing or new matters;
• Dealing with new client enquiries and taking calls from clients and third parties related to a conveyancing transaction (eg estate agents, mortgage lenders);
• Managing incoming written and electronic communication in an accurate and efficient manner and ensuring that appropriate and timely action is taken in response;
• Booking appointments, arranging meetings and managing diaries;
• Working with the support team with other secretaries in the department;
• Attending to clients in person and by telephone;
• Preparing draft documents for fee earners;
• Electronic and manual filing of documents;
• Undertaking administration tasks such as photocopying, scanning, faxing, printing, filing as may be reasonably required.
  
  Excellent communication - with colleagues, clients and third parties both in person, in writing and by telephone;
• Excellent organisation and planning - strong administrative and document management skills, time management and task/workload planning;
• Preparing, collating and ordering documentation;
• Willingness to assume additional responsibilities;
• Ability to work with multiple fee earners with competing deadlines;
• Enthusiastic;
• Self-motivated;
• Initiative and problem-solving skills; and
• Punctual and reliable.