Conveyancing Secretary

The key responsibility of this role is to provide secretarial & administrative support to departmental heads, solicitors, paralegals and legal executives within the firm or to a specific solicitor as designated., The actual work undertaken varies depending on previous and ongoing experience gained. This will be reflected in the instruction from your Line Manager. In general, however, the main responsibilities can include:

• Production of letters and legal documents such as wills, contracts and court papers


• Working from verbal instruction, notes and digital dictation


• Answering telephone calls in a professional manner


• Dealing with enquiries from clients, other professional advisors and opposing solicitors via email, fax and letter


• General file and record management i.e. file opening, client identification, document storage, file archiving


• Making appointment and diary management via both paper and electronic systems


• Preparing court forms and statements


• Keeping records of costs


• Delivering and collecting documents


• Land Registry on-line application and search requests


• HMRC Stamp duty on-line applications


• File ledger management i.e. invoices, completion statements, notification of funds receipts, disbursement payments


• Copying, scanning and faxing, including preparation of large files,


• Undertake any other duties as directed by the Director(s) which are consummate with the job holders grade and experience


• Administrative duties, e.g. completing time sheets so that charges for work can be calculated and billing clients for work done on their behalf


• Take referrals from clients and pass to the appropriate departmental heads within the firm


• Assisting the Head of Department, Solicitors and trainees as appropriate


• Make a positive contribution towards departmental business growth


• Supporting all colleagues
  
  Minimum of 5x GCSE's (or equivalent) including English and Maths


• Appropriate secretarial qualifications/experience


• Proficient in Microsoft Office with excellent keyboard skills


• Knowledge of the Legal Secretary's duties and responsibilities


• Experience of working in a client facing environment


• Excellent telephone answering skills


• Proficient in audio typing


• Previously worked in a legal firm


• Previous knowledge of working with case management software


• Strong time management skills


• Excellent organisational abilities


• Good communication skills to interact with various stakeholders


• Typing proficiency for preparing legal documents
  
  Building upon our esteemed legacy, we're proud to continue delivering unparalleled professionalism and personalised service from our offices in Eastwood and Ilkeston and supporting all of the surrounding areas .


Trust in our tradition, embrace our vision, and embark on your journey to resolution with confidence.

Maclaren Warner, a trading style of WLR Legal Solutions, where tradition meets transformation, and success is our steadfast commitment.