Corporate Administrator

The Nursing Directorate has an exciting opportunity for a current or aspiring band 4 administrator to develop their skills and knowledge in practice development.
The successful candidate will be responsible for developing administration systems within the Deputy Director's Team and providing day to day administrative support to the team and support them in their relevant portfolios.
The post requires the ability to work on own initiative and to liaise effectively with a broad range of professions and to maintain client confidentiality., + Coordinate meetings with the meeting chair including following up actions, drafting the agenda in plenty of time and producing accurate minutes.
+ To provide administrative support to the Leads for Meetings including setting up of meetings, diary management, MS Teams presentations, diary invitations through Outlook as required.
+ To undertake general office duties and to use information technology for a range of purposes.
+ To provide administrative support to the Leads for presentations including setting up of equipment, providing handouts and refreshments as appropriate.
+ To develop and maintain information-gathering systems for the team and as required, prepare reports and audits from the data gathered., 1. Coordinate meetings with the meeting chair including following up actions, drafting the agenda in plenty of time and producing accurate minutes.
2. To type correspondence when required.
3. To have excellent verbal, written and communication skills.
4. To provide administrative support to the Leads for Meetings including setting up of meetings, diary management, MS Teams presentations, diary invitations through Outlook as required.
5. To maintain office filing systems and ensure information is accessible to relevant staff, ensuring confidentiality at all times.
6. To maintain a standard filing system ensuring that the filing of minutes, correspondence, questionnaires etc are kept up to date in line with record keeping policies
7. Book interpreters and translators for clients appointments and monitor confirmation of bookings and action as appropriate.
8. To ensure there is an adequate supply of all forms and adequate stationery supplies, letterheads, information leaflets etc available for colleagues and service users.
9. To undertake general office duties including: photocopying, collating and binding of documents, filing, laminating faxing etc as required.
10. To provide administrative support to the Leads for presentations including setting up of equipment, providing handouts and refreshments as appropriate
11. To develop and maintain information-gathering systems for the team and as required, prepare reports and audits from the data gathered.
12. To receive regular one to one supervision from the Executive Assistant/Lead Executive Assistant.
13. As a member of the Trust Secretariat to work flexibly in order that essential priority tasks are covered and dealt with.
14. To use information technology for a range of purposes.
15. To report to the Executive Assistant/Lead Executive Assistant any issues that are of concern relating to health and safety of the building.
16. To induct new staff to filing and administration systems.
17. To have the ability to remain calm and sensitive in difficult and stressful situations.
18. To take an active part in the Trusts Annual Performance and Appraisal Development Review.
19. To develop self and to maintain compliance with the Trusts Statutory and Mandatory Training.
20. To provide cover within the Trust Secretariat so that support is provided during periods of leave to other Directors administrative support. This will take the form of diary support to the other director, covering meetings where required and general administration support during the cover period, including minute taking.
At South West London St Georges Mental Health Trust we are committed to providing services which embrace diversity and that promote equality of opportunity. We are a Disability Committed Employer, and welcome applications from all sections of the community and people of all protected characteristics. We are Members of Stonewall Diversity Champions and Employers Network for Equality and Inclusion.
As part of the Trust's commitment to Equalities and Diversity, the Trust supports the establishment of Staff Networks groups to promote diversity in the workplace:
+ BME (Evolve) Staff Network
+ Christian Staff Network
+ DiverseAbility
+ Deaf Staff Network
+ Mental Health Staff Forum
+ Women's Staff Network
+ LGBTQIA+
We are committed to supporting the Armed Forces Community and has signed the Armed Forces Covenant.
We provide reasonable adjustments to the interview process for any candidates with a disability.
Please note:
+ That the closing date listed is a guide only and that the vacancy may close earlier should sufficient number of applicants have been received
+ That once you have submitted your application you agree to your application being transferred to a 3^rd party e-recruitment system
+ That should you not have heard from us within three weeks from the closing date your application has not successful
+ That priority consideration for applications may be given to at-risk NHS employees
+ That should you be successful and appointed, you authorise South West London and St George's Mental Health NHS Trust to confirm your previous NHS service via an Inter Authority Transfer (IAT) process
+ That your employment is offered subject to successful completion of a Probationary Period depending on your Band (except medical roles)
+ That we are a smoke-free Trust

NHS AfC: Band 4
South West London and St George's Mental Health NHS Trust has a rich history, well-established community links and an international reputation. We provide a full range of local mental health services to the Kingston, Merton, Richmond, Sutton and Wandsworth London boroughs, as well as specialist forensic mental health services, including specialised services such as national deaf adults and CAMHS inpatients and OCD.
We are committed to providing high quality integrated health and social care for local people with mental health problems in South West London and more specialist mental health services for people throughout the UK. The Care Quality Commission already rates our services as 'good' however we aim to be 'outstanding'.
Our Values
We take pride in providing specialist care to our service users where our Trust values; being consistent, compassionate, collaborative, respectful and open is at the heart of everything we do. Our mission is "making life better together".
When you join us, you'll be part of something special - an innovative and rapidly growing organisation that is helping to redefine the Mental Health, education and social care landscape in the UK.
As a Trust, we are happy to talk flexible working., We are Proud to Belong at South West London and St George's Mental Health NHS Trust.
We have expert services, a rich history and a clear commitment to providing the best quality care for those with mental ill-health. The Care Quality Commission already rates our services as 'good' - we aspire to be 'outstanding'.
This is a great time to join us. We are transforming the way we care for our communities to support our mission of Making Life Better Together. We have built two brand new mental health facilities at Springfield University Hospital, which are amongst the best in the world. More developments are planned across our sites and services.
We are inclusive and diverse and strive to be actively anti racist. We want to attract people from all backgrounds and experiences to enrich the work we do together. We are proud to co-produce and involve our local communities in all that we do.
We offer flexible working, career development and a variety of benefits to enable a positive, welcoming environment in which our people and their careers can thrive.
About our locations:
Springfield University Hospital, Tooting
Our largest, 19-ward site is in Springfield Village, created following our £150m investment into two new world class mental health facilities. A 32-acre public park, shops and cafes are now opening. Springfield is close to shops, cafes and Tooting Bec on the Northern Line plus Earlsfield and Tooting rail stations and bus routes.