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Corporate Services Coordinator, Workplace Experience (12-month contract)

CPP Investments

Corporate Services Coordinator, Workplace Experience (12-month contract)

Salary Not Specified

CPP Investments, Marylebone, City of Westminster

  • Full time
  • Temporary
  • Remote working

Posted today, 18 Sep | Get your application in now to be one of the first to apply.

Closing date: Closing date not specified

job Ref: 5a71f652c0244160a360285ed453d8fa

Full Job Description

  • Corporate Services Coordinator, Workplace Experience, responsible for a varied range of reporting, administrative and coordination activities to support the delivery of a high-quality workplace and service experience.

  • Reporting into the Manager, Workplace Experience (EU)

  • Due to the nature of this position and accountabilities this is a 5 day in-office role, Actively participates and contributes as a member of the London Workplace Experience team.

  • Responsible for supporting daily operations to provide an effective workplace experience that supports cross-Fund collaboration and high employee engagement.

  • Conduct walkthroughs to ensure premises are fit for business, manage maintenance and security, oversee vendor documents and compliance, and handle procurement of office supplies.

  • Reviewing, preparing, and processing invoices for manager approval.

  • Consolidate, manage data and pull reports and trends for the London office Corporate Services team

  • Maintain the Workplace Experience Playbook and BCM content, update intranet facilities content, and send weekly emails about new starters and visitors.

  • Partner with the Talent team for new hire onboarding, set up workstations, manage lockers, and ensure floorplans are updated.

  • Manage all Service Now Tickets from logging to resolution.

  • Handle incoming mail and oversee pantry and workplace amenities.

  • Assist with response emergencies and/or incidents; at times this will require on-site attendance during non-business hours.

  • Health & Safety and Environment

    • + Manage the ergonomics program, including assessments, solutions, and follow-ups. Administer online ergo tools and maintain logs and reports.
    + Support sustainability and net-zero goals by implementing sustainable processes and promoting employee engagement.
    + Assist with H&S and Fire audits, and ensure compliance with UK regulations, including first aid, CPR, AED training, and emergency procedures. Send Health and Safety information to new employees.
  • Corporate Security

    • + Report security incidents and losses. Arrange vendor escorts and support booking security officers.
    + Manage access passes for new hires, visitors, and departures.

  • Solid knowledge of the corporate workplace, office services and facilities management

  • Experience improving processes to support operational effectiveness

  • Strong analytical and mathematical skills along with attention to detail and accuracy

  • Proficient in Microsoft Office (i.e. Word, Excel, PowerPoint) applications. Ability to pull reports and charts using V-Lookups and Pivot Tables

  • Strong organizational and time management skills

  • Able to multi-task and thrive under pressure in a fast-changing environment

  • Service-oriented, highly responsive and able to adapt to organizational needs

  • Team player with a flexible and proactive attitude

  • Knowledge of Corporate workplace, Health & Safety, Ergonomics

  • Level 2 IWFM and/or business administration qualification

  • Training as a First Aider and or Fire Warden

  • Flexible attitude to working hours/ shifts as required

  • Commitment to CPP investments' guiding principles of integrity, partnership and high performance.

    Make an impact at a global and dynamic investment organization


    • When you invest your career in CPP Investments, you join one of the most respected and fastest growing institutional investors in the world. With current assets under management valued in excess of $500 billion, CPP Investments is a professional investment management organization that globally invests the funds of the Canada Pension Plan (CPP) to help ensure long-term sustainability. The CPP Fund is projected to reach $3 trillion by 2050. CPP Investments invests in all major asset classes, including public equity, private equity, real estate, infrastructure and fixed-income instruments, and is headquartered in Toronto with offices in Hong Kong, London, Luxembourg, Mumbai, New York City, San Francisco, São Paulo and Sydney.

    CPP Investments attracts and selects high-calibre individuals from top-tier institutions around the globe. Join our team and look forward to:
  • Diverse and inspiring colleagues and approachable leaders

  • Stimulating work in a fast-paced, intellectually challenging environment

  • Accelerated exposure and responsibility

  • Global career development opportunities

  • Being motivated every day by CPP Investments' important social purpose and unshakable principles

  • A flexible/hybrid work environment combining in office collaboration and remote working

  • A deeply rooted culture of Integrity, Partnership and High Performance


    • If you share a passion for performance, value a collegial and collaborative culture, and approach everything with the highest integrity, here's an opportunity for you to invest your career at CPP Investments.