Cover Officer

Salary not available. View on company website.

The Henry Box School, Witney, Oxfordshire

Part time
Permanent
Remote working

Posted 1 day ago, 20 Oct | Get your application in today.

Closing date: Closing date not specified

job Ref: 0e7e2916db444f1a82d89cf72111f2ce

The Henry Box School

Full Job Description

Job Purpose: To work as part of the school administration team to deliver comprehensive high level administration support across the school, ensuring that tasks are completed to a high standard in a timely and efficient manner. Main Responsibilities:

To arrange cover for absent staff
Record cover arrangements on the school's management information system
To be first point of contact for staff absence
To record staff absences in a timely and accurate manner on the school's electronic systems
To arrange any room changes occurring from staff cover arrangements or student temporary incapacity.
To deploy cover supervisors to classes needing cover
To arrange for supply teachers to come in when more cover is needed
To ensure that DBS information is seen and passed to the HR Team and Compliance Officer
To arrange room changes as required
To record absences using the school's MIS
To circulate cover and room changes daily
To communicate arrangements to colleagues and rearranging where necessary
To undertake duty as per the allocated rota.
To achieve service outcomes and outputs, and personal appraisal targets, as agreed with the Business Manager
To undertake training and constructively take part in meetings, supervision, seminars and other events designed to improve communication and assist with the effective development of the post and postholder.
To be committed to the school's core values and ethos and to demonstrate this commitment in the way duties are carried out.
To maintain confidentiality and ensure that duties are undertaken with due regard to and compliance with the Data Protection and Equality Act at all times.
To carry out duties and responsibilities in accordance with the School's Health and Safety Policy and relevant Health and Safety legislation.
To demonstrate consistently high standards of personal and professional conduct; showing tolerance and respect of the rights of others whether other staff, students or parents, observing proper boundaries and having regard to the safeguarding and wellbeing of students.
The post holder is responsible for ensuring all child protection policies are adhered to and that any concerns or incidents are raised in accordance with these policies.
To undertake any other duties or tasks as are required from time to time at the discretion of the Headteacher.

Qualifications and Training Essential Desirable
Excellent standard of literacy, spelling, grammar and numeracy
Qualification or completed training course(s) in relevant ICT skills
First Aid qualification or willingness to gain such a qualification and undertake first aid responsibilities
Experience Demonstrable experience of working in an office environment
Experience of using Microsoft Office Suite
Experience of using Email/Internet
Experience of using Information Systems or databases
Personal Skills Excellent and meticulous organisational skills
Must be well presented and maintain a positive, professional attitude
Must be trustworthy and able to demonstrate high levels of discretion and maintain confidentiality of information/data at all times
Able to absorb and understand a wide range of information
The ability to work under pressure and ensure that deadlines are met
Ability to work as part of a team, understanding own and others roles & responsibilities
Committed to professional development and training
Administrative Skills Experience of using, maintaining and developing administrative systems
Experience of maintaining accurate records and filing systems
Attention to detail in communication, planning and undertaking activities
Communication Skills Have excellent interpersonal skills and be able to communicate effectively whether verbally or in writing and in the manner appropriate to the individual situation
Ability to develop good relations with school leaders, school staff, the wider school community and external stakeholders
IT Skills Good understanding of word processing , including ability to produce letters, correspondence, reports and minutes
Working Pattern: 25 hours per week 7am to 12pm Monday to Friday