Curriculum Support Assistant - 22.5 hpw(Mon-Wed)

To provide administrative support to the Curriculum Manager 2. Principle Accountabilities

• Develop and maintain effective links within the Curriculum areas, and with other Business support areas such as Registry, Quality and Business Development
• Contribute to the preparation and confirmation of accurate data
• Contribute to achieving consistency in the quality of documentation used both internally and externally
• Provide administrative support to Professional Tutors, as agreed by Line Managers
• To maintain Line Managers diaries, arranging appointments, organising meetings and the scheduling of internal and external visitors.
• To provide administrative support for Line Mangers including the production of letters, e-mails, reports, minutes and agendas ensuring all documents are produced in house style.
• To manage the flow of inbound and outbound telephone calls for Line Managers, ensuring that all calls receive a high quality response in an appropriate timescale.
• To assist in the co-ordination and administration of meetings and associated papers.
• To organise student disciplinary meetings as required and follow up on any associated student paperwork e.g. letters regarding the disciplinary
• To maintain filing and archiving systems, to photocopy, fax and scan documents as appropriate to meet the needs and requirements of the curriculum areas
• To monitor the stock of stationery and consumables and order/replace supplies as required.
• To report student absence and summarise for curriculum Line Managers
• To distribute internal and external mail as required.
In addition it is recognised that the post-holder should:
• Maintain confidentiality at all times
• Promote equal opportunities
• Comply with all college policies and procedures including Health and Safety and Equal Opportunities policies.
• To perform such other duties commensurate with the grade of the post as required by your Line Manager