Customer Services Coordinator

We have a great opportunity for a Customer Service Coordinator to join our team within Vistry West, at our Cheltenham office. As our Customer Service Coordinator, you will be responsible for dealing with customer concerns received by telephone or written communication and co-ordinate and administer all activities in a timely and professional manner, delivering the Vistry commitment to the customer journey. We are pleased to say, this role can accommodate agile working arrangements.,

• Keep purchasers, Customer Service Manager, and Subcontractors up to date at all times as appropriate.
• Record receipt of all purchaser's correspondence and respond within 5 working days.
• Record receipt of all purchaser's telephone calls and return a courtesy call on the same day.
• Issue instructions to Sub-contractors.
• Monitor and update NHBC claims if appropriate.
• Assist cost monitoring.
• Follow up all outstanding remedial works and take appropriate action to ensure works wherever possible are completed within a 28 day period.
• Record dates of customer visits and log all defects identified.
• Carry out all necessary calls in relation to the customer journey.
• Keep data system up to date at all times.
• Carry out general administrative duties.
• Work directly with Customer Service Manager to assist management of large scale works.
• Produce accurate and timely job sheets for sub-contractors.
• Chase sub-contractors as appropriate to ensure target dates are met.
• Issue contra charge notifications to sub-contractors.
  
  5 GCSE's or equivalent including Maths & English
• Previous experience working within a similar environment
• Good understanding of Microsoft Office, Excel, Outlook
• Ability to handle complaints and difficult situations
• Good planning and organisations skills
• Problem solving and decision making skills
• A polite, tactful and assertive attitude
• Patience and calmness under pressure
• Excellent communications skills
• Good team working skills
Desirable -
• NVQ levels 3 & 4 in customer services
• Experience working for a residential house builder ideally within the customer facing environment
• Good understanding of building regulations and legal obligations.
  
  We're Vistry Group, the UK's leading provider of affordable mixed-tenure homes. Our core values of integrity, caring, and quality shape all we do; our partnership-led approach helps us build sustainable communities where they're needed most. You're probably familiar with our unmatched portfolio of brands: Linden Homes, Bovis Homes and Countryside Homes. We also have Vistry Works, our timber frame manufacturing operation, and Vistry Services, our support functions. Together, we build more than homes, so there's nowhere better to build your career. We're proud that our culture sees everyone treated fairly and respectfully, with diversity and inclusion a top priority and reasonable adjustments provided during the application process. Join us in making Vistry.
  
  Competitive basic salary and annual bonus
• Agile working possible (dependent on role)
• Up to 33 days annual leave plus bank holidays
• Private Healthcare
• Enhanced maternity, paternity and adoption leave
• Competitive contributory pension scheme
• Life assurance - 4 x your annual salary
• Share incentive schemes
• Employee rewards portal with many more benefits…