Department Coordinator

Our Supported and Temporary housing team really gets to the heart of social housing, providing homes to some of the most vulnerable and marginalised people in our communities. Are you a detail-oriented professional with exceptional administrative skills? Join our business development team as a Department Coordinator and play a crucial role in supporting our team's success. Reporting to the Administrative Team Manager, you'll be responsible for managing an efficient, supportive and proactive coordination service and provide secretarial and administrative support to the Director and their management team (DMT). How you'll do it Our business development team works alongside our resident-facing colleagues, employing a variety of specialist functions and utilising a broad range of skills. You'll need to work well under pressure delivering a 'can do' and high-quality support service in an area where attention to detail is critical but knowing that you'll be part of a friendly and supportive team. Specific duties will include:

• Preparing presentations, reports and responsible for diary management and arranging meetings
• Responsible for arranging meetings, including booking, preparing and resetting meeting rooms, and arranging refreshments.
• Co-ordinate projects, including internal and external events, for the DMT being accountable for progress and completion.
• Monitor and review spend on credit cards, transport, phonelines etc; ensuring expenditure remains within approved budget.
• Minute taking meetings, taking pride in ensuring the highest level of presentation for correspondence, Once you join us, you'll find plenty of opportunities to grow within our organisation, whether that be in operations or within the wider organisation. Nearly 70% of our colleagues are from a diverse background and we value and respect difference and are committed to building an inclusive culture by creating an environment where you can balance a successful career with your commitments and interests outside of work.
You'll also have access to a wide range of learning opportunities to help you achieve and maximise your potential.

As the environment is extremely busy, we'll be counting on you to collaborate with colleagues to deliver an excellent service. You'll also need to have good written skills and be very organised in order to meet deadlines and ensure the work of the team runs smoothly. Essential:
• Proven experience of successfully working in a customer focused business
• Excellent Minute taking skills
• Ability to learn and apply new information technology and systems quickly
• Proficiency in processing paperwork and contributing to financial accuracy
• Ability to validate information, show attention to detail and contribute to data management processes
Desirable:
• Excellent verbal and written communication skills, with the ability to adapt to different audiences
• Good problem-solving skills, addressing issues promptly and effectively
• Flexibility in meeting dynamic, changing and competing needs
• Proficiency in full MS Office suite
  
  Notting Hill Genesis is a not-for-profit organisation providing affordable homes for Londoners and it is now one of the largest housing associations in London. We are both a landlord and a developer, with more than 60,000 existing homes and 10,000 more in our pipeline and we employ around 1,500 people.
  
  Excellent annual leave allowance and flexible working opportunities (qualifying period may apply)
• Generous pension scheme
• Enhanced maternity, paternity, and adoption pay in addition to statutory entitlements (qualifying period may apply)
• Employee assistance - free confidential advice and counselling services provided by independent specialist organisations.
• Health cash plan
• Staff discounts - access to discounts at hundreds of major retailers, gyms, restaurants, entertainment, days out, insurance, and much more.
• Interest free loans - season ticket loan, tenancy deposit loan, and training loan
• Cycle to work scheme
• Life Assurance - 4 x annual salary