Diary Manager

For jobs located in Wales, the ability to speak Welsh is desirable. From the design and development of policies to the delivery of services supporting work, welfare, pensions and child maintenance, DWP is the Government's largest department. People are at the very heart of what we do. We ensure disabled people can live more independent lives; help tackle poverty and homelessness; provide a financial foundation for a secure old age; and support families ensuring children can fulfil their potential. DWP has the largest commercial estate in government and our team is committed to being smaller, greener and better - helping people to work, grow and thrive. Our estate provides accommodation for colleagues who support millions of daily customer interactions in Jobcentres and Health Assessment centres, back of house offices delivering frontline services and hub sites housing expert functions such as Policy, Finance, Digital and HR. The DWP Estates function ensures the smooth and efficient operation of this network on a day-to-day basis. We manage a private sector supply chain that delivers essential services such as security guarding, maintenance, property and leasehold, construction, cleaning and facilities management. Many of these services are business critical and we cannot safely open our offices without them. Our ambitions are to:

• Transition to a smaller, more affordable, and adaptable estate
• Invest in improving DWP's buildings and infrastructure, conducted mainly through an extensive programme of planned replacement works
• Meet our agreed Government Greening Commitments - creating a culture where sustainability is embedded
• Expertly deliver cost effective services
• Create a professional working culture that is best in class across the Government Property world
There is no better time to join us as we transform our estate and make our buildings fit for the future. The Diary Manager will play a crucial role in providing day-to-day diary management for 2 x Deputy Directors (SCS1) helping ensure their key business activities and priorities are well coordinated. The Diary Manager will work closely with the diary management and admin support teams who make up the Director's Office supporting the SCS Estates Senior Leadership Team (SLT) and wider Estates Directorate.,
• Ownership of 2 x Deputy Director's calendars, arranging meetings, travel, and accommodation. Keeping a forward look to identify diary conflicts, whilst also adjusting to accommodate urgent and important meetings.
• Leading weekly Diary Reviews with SLT members.
• High level mailbox management for SLT members.
• Undertaking ad hoc tasks, as requested from SLT or the Senior Diary Manager.
• Being accountable for the preparation of meetings including room bookings with functional equipment, and all associated domestics.
• Ensuring meeting papers are received in a timely manner, and readily available to the SLT member and also cascading when required.
• Keep up to date with our SLT immediate and long-term business priorities, feeding back key information to the Director's Office colleagues.
• A strong commitment to personal development and improvement - working with the team to proactively identify better ways of working and actively engaging in Director's Office team meetings.
• Work closely with other Business Support Teams in the Department and across Government.
• Understand who your key stakeholders are and effectively build, develop and maintain positive working relationships with them.
• Diary Management cover for other Estates SLT members, during periods of Team leave.
  
  Disability Confident
About Disability Confident A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.