Digital Services Contractor Coordinator

A new and exciting opportunity is available for the right individuals to join Digital Services at NUH. We are seeking two exceptional candidates for the role of an experienced Contractor Coordinator who can support the work of a busy Senior Management Team and be able to demonstrate flexibility / adaptability to deal with changes in the workload and priorities within the service as they arise.
The Contractor Coordinator will work within the Digital Service Strategy and Finance Team. We are looking for an enthusiastic, proactive and self-motivated individual with strong administration and organisational skills who can support the delivery of services relating to Capital Projects new builds and redesign, Contractor Management, Environmental Controls and Departmental H&S.
The post holder will be a key member of a small specialist team who are responsible for administration of supplier performance relating to on-site activities. You will also support the Contractor Control Team in the performance of other suppliers who may not have an onsite presence., Main duties of the job in addition to the below summary you need to familiarise yourself with full Job Description and Person Specification documents attached to this advert.
The post holder will support day to day activities of 3rd party suppliers and contractors ensuring they work in accordance to legislation and Trust Policies and Procedures. You will be expected to maintain risk assessments and method statements and ensure contractors adhere to these requirements, giving assurance to the Divisional Management Team.
The post holder will predominantly be based at the City Hospital campus, but will be required to travel between all NUH sites in Nottingham and on occasion travel off site to other Health Service Organisations and external Suppliers.
In undertaking this role, the employee will be expected to conduct themselves professionally and courteously at all times, consistent with and actively supporting the Trust values which are listed below.
You will need to be able to demonstrate a clear understanding of confidentiality issues and be proficient in the use of all Microsoft Office products especially in Word and Excel as well as developing a detail understanding of other systems used within the Trust.
Applications from candidates who have experience but do not possess specific NHS specialist systems knowledge would be welcome and if successful at interview the role will be offered at Band 4 with progression to Band 5 on full completion of competencies and training.

Working for our organisation
The role will be based be at the City Hospital Campus, however, the post holder will be expected to work across all the 3 main sites making up NUH. On occasion you may be expected to travel to other NHS organisations or Supplier premises.
Digital Services provides services at the City Hospital Campus, Queen's Medical Centre Campus and Ropewalk. It comprises a multi-disciplinary team of professional staff providing a wide range of services in computing both technical and non-technical, business management and telecommunications.
The post holder will be joining the Digital Services department, Strategy and Finance team the role is to cover 37.5 hours per week, Monday to Friday., The post holder will be a key member of a small specialist team who are responsible for administration of supplier performance relating to on-site activities. You will also support the Contractor Control Team in the performance of other suppliers who may not have an onsite presence.
The post holder will support general Health and Safety activities throughout the whole of Digital Services to ensure legal requirements are maintained. You will support the investigation of incidents and near misses for the service and in accordance to Trust Policies and Procedures using Trust tools to report serious events.
The post holder will take part in the Digital Services Health and Safety Committee to ensure the appropriate governance is maintained. You will also support all activities associated other Trust led committees, such as, Health and Safety Committee, Fire Technical Assurance Group, Asbestos Technical Assurance Group, Digital Services as well as Estates and Facilities performance meetings as and when required.
N.B. Applications from candidates who have experience but do not possess specific NHS specialist systems knowledge would be welcome and if successful at interview the role will be offered at Band 4 with progression to Band 5 on full completion of competencies and training.

Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at the NUH we will endeavour to turn your job into a career!
We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH.
Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.
Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.
Easy read application: if you have a disability and find it difficult to complete our online application form, you can apply via our easy read application which you can find on the intranet https://www.nuh.nhs.uk/easy-read-job-application
NUH are now able to offer application completion support and interview preparation support. Please follow the link to book onto our sessions: Support for NUH Job Applications
If you are aged 16 or 17 and applying for a role that is more than 20 hours a week, please be aware that you will be asked to commence an Apprenticeship within the Trust alongside your role, as long as there is a suitable apprenticeship standard available. This is in line with the current guidance in England that whilst young people under the age of 18 can leave school (on the last Friday in June) they must then do one of the following:
+ Stay in full-time education, for example at a college
+ Start an Apprenticeship
+ Spend 20 hours of more a week working or volunteering, while in part-time education or training

Salary: The quoted salary will be on a pro rata basis for part time workers.
Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.
At Risk of redundancy: NHS employees within the East Midlands who are 'at risk' of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.
International Recruitment: If you are applying for a role with us from outside of the UK then please read the guidance on applying for a health or social care job in the UK from abroad.
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Consent:
+ Transfer of information: If I have previous NHS service - I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the Occupational Health Department confidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.
+ Disclosure and Barring Service: Your post maybe subject to a DBS check which incur a cost dependent on the level of check required (£42.90 for enhanced and £22.90 for standard). I agree to reimburse Nottingham University Hospitals NHS Trust the cost of a Disclosure and Barring Service (DBS) check if it is required (by deduction from first month's pay). Should I decide to withdraw from my job offer, I agree to reimburse Nottingham University Hospitals NHS Trust the cost of the DBS check undertaken by cheque or other agreed method.
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