Directorate Personal Assistant

The NHS is building a culture that is positive, compassionate and inclusive - and we all have our part to play.
As employers we are committed to protecting and promoting the physical and mental health and wellbeing of all our colleagues. This underpins our values as set out in the NHS Constitution and supports us to be an Employer of Choice, while helping our colleagues to deliver high quality services for our patients and communities.
As a flexible employer, we want to support you to work in a way that is best for the NHS, our patients and you. Talk to us about how we might be able to accommodate a flexible working arrangement whether that's a job share, part time, hybrid working or another flexible pattern. In addition, although the role advertised may have a 'home' office base indicated, we remain committed to supporting flexibility around workplace locations. If it works for the service, we will do our best to make it work for you., An exciting opportunity has arisen for a Directorate Personal Assistant within the South West Nursing Directorate. The post holder will work as part of a small team and wider team delivering an efficient and effective business management and support service to the Directors of Nursing, + Managing, monitoring and formatting comprehensive draft reports, data repositories, bulletins and letters.
+ Utilisation of advanced Microsoft Software (Office) applications and key board skills to produce agendas and papers for key Directorate meetings. Attendance will be required at Directorate meetings to minute and provide secretarial support.
+ The postholder will have public sector experience in crafting content and utilising software platforms to deliver messages through different communication channels.
+ The postholder will work across a large busy Directorate who operate from multiple sites, with Director level partners.
+ Provide proactive business and office management support to the Director's Office, contributing to the completion of Directorate objectives.
+ Provide timely and accurate information and documentation to enable effective operation of the directorate with exceptional attention to detail.
+ Experience of project managing events with senior NHS officials and partner organisations., As an experienced NHS Personal Assistant, the post holder will provide comprehensive day-to-day management of the Director's business which will include communicating complex administrative information, organising and prioritising of own and other workloads and Outlook diaries to tight deadlines, utilising Microsoft Office skills, diary and mailbox management
Please see the attached Job Description and Person specification for more information regarding the job role.
Our commitments to you
We are passionate about creating an inclusive workplace that promotes and values diversity. We know that different ideas, perspectives and backgrounds create a stronger and more creative work environment that delivers better patient outcomes. We strive to ensure our people feel trusted, valued and empowered. We're passionate about nurturing and developing people. When you join us, we want you to grow and excel, and we offer many opportunities for you to do that. We welcome your talent and enthusiasm irrespective of age, disability, neuro-divergence, sex, gender identity and gender expression, race or ethnicity, religion or belief, sexual orientation, or other personal circumstances. We have policies and procedures to ensure that all applicants are treated fairly and consistently at every stage of the recruitment process, including the consideration of reasonable adjustments for people who have a disability and/or who are neuro-divergent.
Applications from job seekers who require sponsorship to work in the UK under the Skilled Worker route are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.
Please note that we currently do not accept applications via recruitment agencies.
The NHS Business Services Authority is responsible for the processing of your application; a privacy notice is attached to advise you on how we will process your personal data.
If you have applied via NHS Jobs, your submitted application will be imported into our preferred third-party recruitment system. All subsequent information regarding your application will be generated from apps.trac.jobs. If you are appointed to a post, information will also be transferred into the NHS Electronic Staff Records system.

If you are a keen, enthusiastic, highly motivated individual with an excellent eye for detail, and have a sound knowledge of administrative procedures, NHS England, South West Nursing Directorate would like to hear from you.

Please note this job vacancy is flexible across the South West, based in either 100 Temple Street, Bristol, BS1 6AG or South West House, Blackbrook Park Avenue, Taunton, Somerset, TA1 2PX., The NHS England board have set out the top-level purpose for the new organisation to lead the NHS in England to deliver high-quality services for all, which will inform the detailed design work and we will achieve this purpose by:
+ Enabling local systems and providers to improve the health of their people and patients and reduce health inequalities.
+ Making the NHS a great place to work, where our people can make a difference and achieve their potential.
+ Working collaboratively to ensure our healthcare workforce has the right knowledge, skills, values and behaviours to deliver accessible, compassionate care
+ Optimising the use of digital technology, research, and innovation
+ Delivering value for money.
If you would like to know more or require further information, please visit https://www.england.nhs.uk/.
Colleagues with a contractual office base are expected to spend, on average, at least 40% of their time working in-person.
Staff recruited from outside the NHS will usually be appointed at the bottom of the pay band., NHS England