Directorate Senior Business Administrator

We have an exciting opportunity as a Directorate Senior Business Administrator within the Acute and Urgent Care Directorate. The successful candidate will be supporting the Clinical Director and Associate Director for Acute and Urgent Care, as well as the Senior Leadership Team. This is a full-time role of 37.5 hours a week., Works to support the Directorate management team in the co-ordination of Directorate activity and communication. Develops and co-ordinates performance and business management systems and processes to ensure comprehensive service performance monitoring. Line management of the Directorate administration team. A key member of the Directorate Management Team, contributing to the development and co-ordination of performance, business management, quality and information governance systems and processes, ensuring the Trust's vision, strategic aims and service objectives are translated into practice. The post holder will develop a thorough understanding of the Trust's business whilst developing robust relationships with teams and Corporate services.Working for our organisation As a Trust we remain bold and ambitious with plans for both service and system collaborative transformation over the coming years to improve the health and wellbeing of our local people through high quality care. We pride ourselves on ensuring our team has their wellbeing put first and as such provide a range of wellness opportunities including flexible working. We are committed to the Greener NHS national ambition to becoming the world's first 'carbon net zero' national health system by 2045 (Greener NHS (england.nhs.uk). As part of this, sustainability is embedded in our strategy as one of our four key enablers. In order to deliver on this commitment, we recognise that we need a workforce that is as passionate as we are about achieving these goals, for the benefit of our service users, workforce, local communities and the planet alike. For 2024/2025, we have launched our "Proud to be Green" engagement campaign which is aligned to the targets set out in our Green Plan. As a Trust, you can be assured that we will commit to supporting you in working towards our net zero ambitions, set out in our Green Plan, through our sustainability programme". The Trust is committed to ensuring that a diverse workforce is representative and inclusive at all levels. We would very much welcome applications from all under-represented groups including women, people with disabilities, people from global majority backgrounds, and those from the lesbian, gay, bi and trans communities.Detailed job description and main responsibilities + Manage e-mail, written communications and other channels of communication for the directorate. + Take and distribute minutes of Directorate Business meetings. + Manage meetings and calendars for the directorate management team, with support from the Directorate administration team. + Ordering and support for requisitions and expenditure via Capita finance system. + Line Management of admin team. + Manage and coordinate cross cover of administrative staff to ensure all directorates have admin support during times of leave or vacancy cover. + Develop and deliver reporting mechanisms to support the Associate Director. + Review performance data and advise directorate management team on variance and excellence, identifying key themes. + To establish relevant communication with all levels of service management to enable collection of robust data, and to ensure compliance with statutory requirements. + Support Associate Director in the design, production and delivery of business reports to the Trust. + Undertake and support audits and CQUINS as requested by Associate Director. + At the request of Associate Director, support the process of service development initiatives. + Support the Associate Director in identifying and reporting of variance in performance, supporting appropriate action is taken to support improvements and minimise risks of not achieving targets. + To provide support in the co-ordination of recruitment for the Directorate to include input to TRAC, setting up interviews, ensuring correspondence is sent out etc. + To draft a monthly Directorate Newsletter as a means of communication in relation to news within the Directorate. + To support the management of patient experience reports, complaints, SI investigations and associated administration required, + In the event of exceptionally high levels of response, we reserve the right to close the post before the date stated above in order to prevent the number of applications received being unmanageable. You are advised to submit your completed application form as soon as possible to have the best chance of being considered.

• Priority will be given to NHS staff across the region who are at risk of redundancy, where the vacancy is at the same band or one below their current band and candidates meet the essential criteria for this post.
• All employees new to the Trust will be subject to a 6 month probationary period.
• All clinical staff bands 2-4 that are new to the Trust will be required to complete a Care Certificate.
Canvassing of members of the Trust or of any Committee of the Trust directly or indirectly for any appointment under the Trust shall disqualify the candidate for such appointment. The Trust does not pay travel expenses for candidates attending interviews. ALL POSTS INVOLVING ACCESS TO PERSONS IN RECEIPT OF HEALTH SERVICES WILL BE SUBJECT TO A DISCLOSURE & BARRING SERVICE DISCLOSURE. Please provide full contact details for all referees, especially their email addresses where possible. Failure to do may result in significant delays in your application. There may also be a requirement to provide additional referee details.

We are looking for a forward thinking, committed and enthusiastic individual who is able to demonstrate the values of the Trust. The successful candidate will be able to manage a varied workload, able to meet tight deadlines, have experience of minuting, agenda setting and electronic diary management. and have experience of managing staff.