Divisional Support Administrator - FTC- Remote

Medivet is growing and we have an exciting opportunity to join us in a brand-new role, providing crucial support to our Regional Operation Directors.

This role will support our Regions in and around different Divisions across the UK.

Divisional Support Administrator- A fast paced role supporting our Regional Clinical teams, as well as providing crucial support to our Regional Operations Directors. This role will have an element of on- call and weekend support to cover sickness, this is in a rotation with your peers.

Role accountabilities

• 
  Responsible for rota writing and publishing. Including building base rota, as well as the day-to-day management of the rota, either on excel or within the Quinyx system.
  
  
• Publishing gaps within the rota to Internal colleagues and External locums.



• Responsible for ensuring that all Locum bookings are processed accurately, ensuring the locum requirement and reason for booking are approved and logged, including IR35 evaluation.



• Taking sick calls for the Region daily, logging sickness on Quinyx, informing the ROD and finding cover for shifts if required.



• Responsible for absence management, sharing information with ROD to ensure absence policy triggers are followed, this may include RTW documentation.



• Travel to practices/meetings when required.



• Support and manage the annual leave booking process and the Regions bank holiday rota.



• Ensuring that all Time and Attendance reports are uploaded to enable payroll for processing on a monthly basis.



• Support with CPD requests.



• Work with ROD to ensure all Starters/Leavers are on Quinyx.



• Responsible for answering day-to-day queries via phone or email linked to Quinyx or the rotas.



• Answering queries and managing in Quinyx inbox.



• Support the Region with weekend and OOH on-call rotas.



• Creation and maintenance of regional information sheets to assist with backfill/cover sequence.



• Supporting and Training for newly recruited DSA.



• Working with DSM and DSA to ensure a uniformed approach across the estate, sharing best practise and support with absent DSA, and DSA vacancies.



• General admin tasks for the Region as required such as organising meetings, taking minutes and actions, collation of data/information for ad hoc requests.



• Any other ad-hoc duties, as and when required by ROD.
  
  An organiser extraordinaire. Extremely efficient, proactive and with a clear sense of priorities.



• Must be intuitive, responsive and have a keen eye for detail.



• Must deliver duties with great care, diligence and with confidentiality.



• Deliver excellent service, remain professional and be solution focussed.



• Must take pride in the work you deliver and enjoy working with others.



• Must be good at influencing and persuading.



• Good at building working relationship with internal and external partners.



• Proficient in all Microsoft products, especially Excel.



• A strong communicator who demonstrates strong influencing skills.



• Excellent organisational skills - a planner who can ensure deliver within tight timescales.



• Team player, working collaboratively with ROD and the other Divisional Support Administrators.



• Previous experience of rota management systems would be an advantage.



• Previous administration experience, ideally gained within a multi-site environment.



• Able to work well under pressure and to tight deadlines.



• Full UK Driving Licence would be advantageous.