Divisional Support Officer

An exciting opportunity has arisen to join the Medicine Care Group administration team as the PA to Lisa and Rachael, Associate Directors of Operations for 12 months fixed term.
We are looking for a highly skilled administrator who is organised, proactive and flexible. The role will cover a range of duties from comprehensive diary management, full meeting facilitation for external, corporate and internal meetings and coordination of care group work and support the co-ordination of the Consultant Annual Leave process. This is a great opportunity for you to join a busy and ambitious care group management team, supporting us to make progress and improvements for our services and patients.
You will be a compassionate, accountable individual who treats all colleagues, patients and service users with respect and seeks to deliver excellence in their role. You will share the Trust values and be committed to equality, diversity and inclusion. The Medicine Care group is one of nine care groups at the Sheffield Children's Hospital covering a wide range of medical specialties and teams., The main responsibilities are to provide efficient administrative support to Associate Director & Clinical Director for the Division of Medicine by delivering high quality secretarial and administrative services
This includes:
+ Managing diaries for senior managers eg booking meetings in/arranging meetings for large groups of busy people.
+ Meetings - experience of gathering papers, minuting the meetings, producing action log and meeting minutes.
+ Excel spreadsheets - ability to use basic excel to store information / maintain excel databases.
+ Working with Consultants to record and update annual leave and study leave.
+ Working with a wide range of internal and external customers to keep the business of the care group running., We are committed to being an inclusive employer and accurate data capture is an important part of that to ensure we are supportive and representative. Our aim is to ensure that all applicants can see themselves in the available categories on our application form, but we recognise that some of our data capture fields are not inclusive. We have flagged this with our system provider to ask for change.
We offer encouragement and active support to applicants with additional needs, including those from ethnic minorities, with disabilities and members of the LGBTQ+ community. If you wish to adjust any aspect of the recruitment process or wish to find out more about our recruitment & selection processes, please get in touch with our Recruitment Manager: [email protected]
We are continually reviewing our recruitment & selection process to support the long-term aim of Sheffield Children's being a champion of Equality, Diversity, and Inclusion. If you have any ideas for improvement, please get in touch with Catherine Gilbert at [email protected]
Trust Values
The Trust is committed to providing great quality patient care and keep children, young people and families at the heart of what we do by following our CARE values:
+ Compassion - leading by kindness and showing empathy, understanding and respect
+ Accountability - striving to do the right thing and owning responsibility
+ Respect - value differences, tackling inequality and fostering a culture of inclusion
+ Excellence - delivering a high-quality standard of care

You should be educated to A level, have a good working knowledge of Microsoft packages and experience of diary management, as well as the ability to prioritise work effectively.

At Sheffield Children's, our purpose is clear: to provide healthier futures for children and young people. Our three strategic aims are:
1. Outstanding Patient Care
2. Brilliant Place to work
3. Leaders in Children's Health
We work successfully with local, regional, and national partners to provide physical and mental healthcare across acute and community settings. Many of our clinicians are amongst the best in their field, recognised nationally and internationally for their expertise.
As well as having enormous pride in what we do, we are a friendly, welcoming, and motivated NHS Trust who are guided by our CARE values: Compassion, Accountability, Respect, and Excellence. Our nearly 4000 colleagues live these values, ensuring kind and compassionate care that makes patients and their families feel safe and at home.
As we approach our 150th anniversary in 2026, we remain committed to enhancing our reputation in children's health leadership, improving the experiences of both patient and colleagues, and focusing on our communities and population health.