Document Controller

£35000

FHP, City of Westminster

Posted 3 weeks ago, 28 Aug | Get your application in now before you miss out!

Closing date: Closing date not specified

job Ref: ff701cce183a47ce8aadf7ce97f49053

Document Management: Ensure accurate management and organization of all project documents, including drawings, specifications, reports, and correspondence.

Document Control Systems: Maintain and manage electronic document management systems (EDMS), ensuring documents are correctly filed and easily retrievable (such as 4-Projects, ProjectVault, Conject, BIW, ASite, Doc Hosting & Buzzsaw).

Distribution and Access Control: Manage the distribution of documents to relevant stakeholders, both internally and externally.

Compliance and Standards: Ensure all documentation complies with company standards, industry regulations, and client requirements.

Version Control: Track and manage document versions, ensuring the latest versions are available and obsolete versions are archived or disposed of according to protocols.

Quality Assurance: Conduct regular audits and reviews of document control processes to maintain high standards of quality and consistency.

Training and Support: Provide training and support to project teams on document control procedures and the use of document management systems.

Reporting: Generate reports on document status, compliance, and any issues for management review.

Record Keeping: Maintain comprehensive and accurate records of all project documentation, correspondence, and transactions.

Project Support: Provide administrative support to project teams, including assisting with the preparation of reports, presentations, and other documentation as required.

Attention to Detail: Meticulous and thorough, with a keen eye for accuracy and consistency in documentation.

Organizational Skills: Exceptional ability to manage and organize large volumes of documents and information efficiently.

Proactive Attitude: Self-motivated with a proactive approach to problem-solving and process improvement.

Communication Skills: Strong verbal and written communication skills, able to liaise effectively with diverse stakeholders.

Technical Proficiency: Proficient in using document management software and systems, as well as standard office applications (e.g., Microsoft Office Suite).

Time Management: Ability to prioritize tasks, manage time effectively, and meet deadlines under pressure.

Team Player: Collaborative and able to work effectively within a team environment, as well as independently.

Discretion and Confidentiality: Trustworthy and capable of handling sensitive information with discretion and maintaining confidentiality.

Problem-Solving Skills: Capable of identifying issues and implementing effective solutions promptly.

Adaptability: Flexible and able to adapt to changing project requirements and work environments.

Customer Service Orientation: Strong commitment to providing excellent support and service to internal and external stakeholders.

Experience and Knowledge: Relevant experience in document control, preferably within the construction or building services industry, and familiarity with industry standards and practices.

FHP is a Mechanical, Electrical and Public Health Design Consultancy that designs and delivers high quality, award-winning projects working direct for Developers, Main Contractors and MEP Sub-Contractors across all RIBA Design stages.

Paid birthday leave, paid volunteering leave, travel loans, cycle to work scheme, contribution to personal (non learning goals), paid professional subscriptions, employee assistance programme