Document Controller (Maternity Leave)

Reporting directly to the Group Quality Manager, the successful candidate will join CField's Quality team and their primary role is to ensure the company meets established standards of quality, including reliability, usability, and performance. This position involves coordinating Quality activities, implementing Quality Control processes, and maintaining Quality documentation. The Document Controller will work closely with various departments to ensure compliance with quality standards and to promote a culture of continuous improvement.

Duties include but are not limited to:

Document Management:

Provide document management assistance to site teams as follows:

• An updated issue sheet to be provided by the Design Team with each new document upload. It is the responsibility of the Document Controller to check that the issue sheet aligns with what has been uploaded


• RFI's (collaborate with the site team to raise, chase for response and close out) and ensure they are correctly logged on Procore


• Submittals (collaborate with the site team to raise, chase for response and close out) and ensure they are correctly logged on Procore


• Ensure to have an in-depth understanding of the Project's Quality Plan and monitor completed checklists on project according to respective Project Quality Plan.


Procore:

• Assist site teams with understanding how Procore is to be used effectively and to its full potential.


• Managing the onboarding and training of Subcontractors to Procore. This will be completed both via MS Teams and face to face as and when required


• Conduct informal regular spot checks on Procore and QMS compliance and communicate findings to the Quality team and respective Construction Directors


• Resolve Subcontractors and Design team Procore queries.


General Duties:

• Review of information flow with site management. Where information flow is not being followed, Document Controller to take the lead in follow up. (To be reviewed using Design Expectation Document UK)


• Manage Documents tool to ensure folder structure is maintained and documents are named and saved correctly


• Provide a monthly update on status of the O&M manual


• Assist Project teams in collating information for O&M manual


• Assist Project Team to generate index / tracker of information required at project commencement


• Agree index of information required with Employer & Building Control


• Review status on an ongoing basis and escalate as appropriate where information is not being provided in a timely manner


• Arrange weekly meetings with site team on status of O&M manual for last 3 months of project (or otherwise agreed).
  
  3+ years' experience in previous Document Control


• Experience in construction industry (preferred, but not essential)


• Previous EDMS experience (Procore desirable but not mandatory)


• Ability to build excellent working relationships with a wide range of people


• Strong communication skills (both written and oral)


• Excellent IT & Microsoft Office skills


• Comfortable working on several live projects at the same time
  
  CField Construction is a privately owned Building & Civil Engineering contractor that provides construction services to both private and public partners across a wide range of sectors in Ireland and the UK.


The company has a group turnover of over £250 with offices in both London and Cork. Our vision is to be the contractor of choice with a reputation for delivering the highest quality projects and an unparalleled service. CField employs the best people, invests heavily in training and development, and ensures that the highest standards of quality, health & safety and governance are applied throughout the organisation. This is evidenced by the fact that CField was one of the first companies in Ireland to achieve ISO 45001 certification., "CField were a pleasure to deal with on site. Given that it was a live site and the administrative offices continued to function throughout the project period, disruption was minimised and management of movement of staff to different locations within the building during the project was facilitated efficiently. Any issues or concerns raised were dealt with positively in a timely manner and the project was completed without delays."

Una Carroll - Assistant Principal Officer, Cork Education & Training Board

"We found CField an excellent Building Company to deal with. Their attention to the specification and implementation of the works made the job easy for us. This job was completed on budget and on time, and we would recommend CField to any client looking for a good job well done."

Aidan Lucey - O'Callaghan Properties

"The finished building looks great and your team can be congratulated on a fine achievement. In anticipation of the reopening on Friday we have already taken the hanger off our 'At Risk' Register. We plan to identify your project as a major success over the past year at our Heritage at Risk National Launch."

Robert Parkinson - National Planning & Conservation Architect

"Will happily continue to recommend CField to our clients. Excellent service."

Joe Keane - Development Director, O'Callaghan Properties

"I have been working with KPMG for five years and for any type of project management and construction work, CField would always be first on my list to engage."

Ruairi Keneally - KPMG

"I cannot speak highly enough of CField's performance. Works to complete a development left unfinished by others were carried out at high quality, on time and on budget. Would not hesitate to work with you again"

Brian Curtin - Hogan Associates, Architecture & Urban Design

"CField carried out their work in an extremely efficient and professional manner in order to meet the contract requirements of this project. We look forward to working with them again on future projects."

Kieran Flynn - Hallmark

"Thank you for your excellent work in bringing this project to fruition. CField and all the excellent staff were always professional, committed, honest and worked hard to help us have the lovely building we now have. Their continual communication and patience in guiding us through the process was very much appreciated. I would recommend them, and have done, to anyone considering a similar build."

Dr Edward Gash - Principal, Midleton College

This is an excellent opportunity to join a growing organisation. Immediate start available and salary will be commensurate with qualifications and experience.

CField Construction is an Equal Opportunities employer and recognises its responsibility to provide fair treatment and equality of opportunity to both employees and prospective employees, in access to employment, conditions of employment, training and development, promotion, and in other employment decisions without discrimination. The Company will not tolerate any form of discrimination, direct or indirect, and recognises the benefits of a diverse community of employees.