Document Controller - Sizewell C Suffolk, London, - hybrid working - London

The Document Controller is responsible to perform document control functions for CWA and support the Quality Manager to implement the document control system.

• Perform registration, dispatch, filing and archiving of formal documents in CWA's & Client's EDMS
• Follow-up and expediting the construction execution documents, quality records, client's returned comments.
• Assist in the compilation and indexing of quality records (Certificates, Life-time quality records, hand-over reports) at stages of the Project,
• Quality checking documents for compliance (format, completion, signatures..), tracking reviews & approvals, controlling all disciplines checks required for compliance to project requirements and prior to issuance into the Clients' EDMS
• Perform registration, track review & approvals within the CWA, issue and track in Client's system project deviations (Request for Information, Field Change Requests, Non-conformances, observations). Assist in controlling & following deviations until closure and capturing in the handover reports.
• Coordinating with Internal teams, Suppliers and Client the documents/quality records from issuance to acceptance
• Tracking completion of handover files
• Train, Suppliers and Client's staff on document control requirements, processes and use of EDMS tools.
• Ensure system improvements established are properly implemented;
• Be Document Control's point of contact for the CWA teams and Suppliers
• Liaise with the Client's Document Control staff on minor day to day document control issues.
• Inform the Quality Manager of issues, adjustments and improvements required in the supporting means such as templates, registers and EDMS tools, which require administrator rights.
• Allocate document numbers to ensure formal documents are uniquely and correctly identified, and that associated metadata is correctly allocated and captured.
• Implement and monitor EDMS workflows to ensure always the correct version at the point of use;
• Control obsolete documents (superseded and cancelled);
• Provide weekly, monthly, progress reports and other reports as required
  
  Essential
• Be a self-starter who takes the initiative, is tenacious and be passionate about quality and continuous improvement
• Have attention to detail and appreciate the importance of accurate record keeping and conforming with project procedures
• Take ownership of your work and work effectively with minimal supervision
• Be able to multitask in a fast-paced environment
• Have excellent communications skills and be able to provide training and guidance to people from all backgrounds and all levels of seniority, from site workers to director level
• Ensure that teams receive the necessary assistance and appropriate processes are being followed
• Be a good listener and work well with others
• Be familiar with tablets and mobile technology
• Be able to quickly learn new software, and show others how to use it
• Be proficient in Microsoft Excel
Desirable
• Previous experience in information management / document control
• Previous experience on a major project
• Existing knowledge of a digital records system or document control system
• Problem solving and logic-based troubleshooting skills
• Demonstrated ability to work successfully with a diverse group of customers
  
  What makes Balfour Beatty a great place to work? Is it the limitless career opportunities, our inclusive culture, the scale and complexity of our projects or working alongside the industry's finest experts? Hear from our colleagues across the UK, US and Hong Kong on why you should shape a career at Balfour Beatty. Visit our website to find out more and explore our exciting career opportunities: www.balfourbeattycareers.com #ShapeEverything, SZC is ultimately owned by two shareholders, EDF and HMG. The shareholders hold their investment in SZC through NNB Holdings Company (SZC) Limited. Over the course of the current shareholding arrangements the shareholdings of the two shareholders will change.
The shareholders will fund SZC up until Financial Close through equity in line with the approved schedule and budget. SZC's business is to design, finance, construct, commission, operate, maintain, and eventually decommission the nuclear power plant and related infrastructure (including activities relating to hydrogen, direct air capture and/or desalination) at Sizewell C in Suffolk. The principal objectives of the current development phase of the SZC project are to agree and implement the Capital Raise Plan, including completing an equity and debt raise, agree the core supply chain contracts and obtain the regulatory permits and licences required for the construction phase of the Project (including the core environmental permits and nuclear site licence). Prior to the government investment decision SZC operated as part of EDF in the Nuclear Development business unit and was staffed by EDF colleagues and independent contractors who are now in the process of transferring to the direct employment of SZC. It is setting itself up as an organisation capable of delivering a new nuclear power plant, from investment case and funding, to construction, commissioning, operations, maintenance and decommissioning. The SZC construction programme has a technical and commercial business case predicated on technical replication of Hinkley Point C. EDF will be an important supplier of nuclear capability for the SZC Programme from its established nuclear business footprint in the UK. Key stakeholders are: UK Government, relevant Government departments and agencies including Treasury BEIS, EDF, Financial investors and institutions, Regulators, Alliance partners and local communities., Balfour Beatty's Highways business delivers major schemes including motorway upgrade programmes, complex national infrastructure projects and regional investment programme works for National Highways. We have a strong orderbook and a positive pipeline of opportunities, we put the road user, at the heart of everything we do. We work safely, reduce carbon emissions and added social value to the communities within which we work., At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion

As if contributing to and supporting work that makes life better for millions wasn't rewarding enough, we offer a full range of benefits too. You'll have the freedom to shape the package that's right for you and your life. Here are some of our key benefits: - Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow. - 25 days paid annual leave (pro rata) - Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave - Pension, share incentive plan, volunteering leave, recognition schemes and much more…