Document and Data systems controller

Salary not available. View on company website.

Hitachi, Ltd, The Holmes, City of Derby

Full time
Permanent
Onsite working

Posted 1 week ago, 12 Dec | Get your application in now before you're too late!

Closing date: Closing date not specified

job Ref: b72af6a355db4e89b5dcd5480a3f9150

Hitachi, Ltd

Full Job Description

Controlling the Lifecycle of Class 222/810 and TMC Documentation and data system management including the Administration of all Electronic Document Management Systems. General TMC administration and reception.

Control the lifecycle of all Class 222/810 and TMC related documents and be the focal point for all technical updates.
Manage and standardise the process workings and data entry points of the four Team Administrators in the maintenance teams.
Populate, control and administer all Electronic Document Management Systems (e-DOCS, SinglePoint, Sirenum SOROS etc)
Manage and maintain the interface between the Maintenance Management System (SAP) and EDMS
Manage all ESCROW accounts and data deposits
Responsible for All Super User support on SAP, including testing of data fixes and service releases
Responsible for All Super User support on e-Docs
Responsible for All Super User support on SinglePoint/Sirenum
Responsible for All Super User support on SOROS
Monitor and control EDMS to limit duplicates and miscategorising of documentation and promote standard formatting.
Formalise and drive continuous improvement of document process management in compliance with business wide standards
Manage periodic reviews of internal documents, processes and procedures
Manage document updates in accordance with business wide updates as issued
Manage the Continuous Improvement Feedback Forum
Prepare for and be subject to internal and external audits of document control processes
Responsible for management of standardised process and format for all electronic storage
To arrange and manage meetings including the production of meeting minutes for all TMC Management, JNC and Planning meetings.
Receive and redirect incoming calls emails and post
Manage the correct levels of stationery and Kitchen supplies
Providing general administrative support as required
Collating information and compilation of period reports and presentations as reqired
Assist the TMC manager as required.
Previous document control/ office management experience
Advanced IT skills - typically Excel, Word, Adobe & PowerPoint.

Experienced based or
Level 3 Management/ Team Leadership
Good written and verbal communication skills
Able to represent Hitachi in a professional manner at all times
Respect for confidential information
Good team worker
Rolling stock maintenance processes experience
Knowledge of railway operating procedures
Any relevant SSHEQ qualification
Knowledge of SAP Sirenum Sharepoint SAP, Singlepoint & SOROS

A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there's something for everyone to get stuck into. And that's where you come in.

Competitive salary
Annual Performance bonus paid on discretionary basis.
25 days holiday
Pension scheme with contributions up to 9%
Private medical insurance
Personal Accident insurance
Group Income protection
Group Life Insurance
Employee Assistance Programme