E-billing Assistant

The London accounts team currently comprises of 40 employees and is headed up by Simon Griffith, the Director of Accounts, who reports into Hamedeh Ghobadian, Chief Financial Officer. The team is made up of several discrete sections: management accounts; purchase ledger; partners' personal accounting; pricing and commercial; credit control; cashiering and billing., As an eBilling Assistant, you will be responsible for the timely and accurate processing of all eBilling transactions through the eBillingHub system. Ensuring all relevant data is inputted and maintained in the correct platforms to allow accurate uploading of invoices and resolving issues when invoices are rejected.

• Upload eBills into our eBilling portals.


• All related administrative duties as instructed by direct line lead in order to successfully submit our bills.


• Obtain appropriate authorisations prior to invoice submittion.


• Data entry onto the finance system.


• Provide general support and advice within the eBilling department.


• Provide invoice status info.


• Appropriate electronic filing of all documentation.


• Deal with miscellaneous duties to assist in the smooth running of the department.


• Deal with ad hoc queries.


Most of our roles are hybrid, meaning that colleagues benefit from working in our office and remotely. We are happy to discuss this and other flexible working arrangements with you as part of the application and interview process.


• Attention to details.


• Proactive self-starter with good numeric, analytical, and problem-solving skills.


• Comfortable with technology and using different web-based portals.


• Ability to work independently and harmoniously within a team environment.


• Strong organizational skills, able to juggle multiple deadlines and prioritize work.


• Knowledge of E-Billing systems (e.g., TyMetrix, Passport, Collaborati, Counsel Link) is desirable but not essential as full training will be provided.


• Basic VAT knowledge.


• A team player with a flexible and willing attitude.
  
  With 8 offices worldwide and with our headquarters based in London, Stephenson Harwood is a law firm where our people are committed to achieving the goals of our clients - listed and private companies, institutions and individuals across the globe. Our mix of expertise and culture results in a combination of deep local insight and the capability to provide a seamless international service.


Our experience encompasses corporate, commercial litigation and arbitration, employment, pensions and private wealth, finance, marine and international trade, and real estate and projects.

We assemble teams of bright thinkers to match our clients' needs and give the right advice from the right person at the right time. Dedicating the highest calibre of legal talent to overcome the most complex issues, we deliver pragmatic, expert advice that is set squarely in the real world.

We understand the power of diversity in delivering that high calibre advice to our clients. We want to attract diverse talent and we particularly encourage applications from underrepresented demographics.

Our values

Individuality
We encourage creativity and develop talent.

Commitment
To be the best and deliver the highest standard.

Teamwork
We work together to build close, long-term relationships

Straight talking
We say what we mean and do what we say.
These values express the personality of the individuals within our firm. They are the behaviours we encourage in our people and the standards which inform our decisions and actions.

Our vision into 2026

To be a successful firm where talented people work together in an entrepreneurial environment, building long term client relationships.
This vision is about who we want to be, as well as who we are. It is as much about our values as about our character - the attributes we want to see from all of our people. That's how we unlock our entrepreneurial spirit, advising our clients with top performing teams.

A key part of the 2026 strategy is to focus on five core sectors: decarbonisation, life sciences, private capital & funds, technology, and transportation & trade. These have been identified as crucial in the drive for accelerated profitable growth.

We will offer you a place where you can be yourself and where there are no limits on what you can achieve. With us, you can take ownership of your career and have honest conversations throughout. You would join an ambitious firm with a clear strategy for profitable growth where you can get early responsibility and early involvement in growing the business. Here you can expect a competitive and fair reward as well as recognition based on all round performance. This forms part of our internal promise to you, The Deal, between the firm and its employees.

You can expect:


• A Competitive salary and a host of family friendly policies.


• Life assurance, private health and dental care for you and your family.


• A range of flexible benefits including gym discount and retail vouchers.


• Tech, cycle and electric car schemes.


• The opportunity to support the firm's charity through volunteering leave.


• A wellbeing strategy that focuses on preventative measures to maintain overall health, and tools and support for when we experience physical or mental difficulties. The strategy focuses on four pillars: physical, emotional, financial and social aspects.