e-Procurement Systems Officer

While duties are grouped into specific disciplines, there is overlap between the Officers to ensure resilience and business continuity, requiring a degree of flexible working and a reasonable understanding of each other's duties. These duties include:

• Project Leading
• Configuration and Change Control
• User Support
• Training
• Interface Management
• Reporting and Record-keeping
• Communication
• Analysis
Working for our organisation We manage four major locality hospitals at North Tyneside, Wansbeck , Northumbria Specialist Emergency Care Hospital and Hexham, plus a number of smaller community hospitals and clinics from Tynemouth to Berwick on Tweed, covering one of the largest geographical areas of any NHS trust in the country. Leading in innovation and quality - our state of the art Northumbria Specialist Emergency Care Hospital, the first of its kind in England. Do you want to work in one of the best performing NHS organisations in England? Work in an organisation that supports its staff and focuses on staff experience as much as it does the experience of its patients? You can live and breathe in an area that has the cleanest air, cost effective living, great nightlife, some of the best schools with a wealth of history available on your doorstep. Sound too good to be true? Well it isn't, this is what you get when you work for Northumbria Healthcare, this is the Northumbria Way! Please read 'applicant guidance notes' before submitting your application., While duties are grouped into specific disciplines, there is overlap between the Officers to ensure resilience and business continuity, requiring a degree of flexible working and a reasonable understanding of each other's duties. These duties include:
• Project Leading - Lead on projects to develop and enhance eProcurement
modules, including the activities of planning, liaising with users, delivering project tasks, risk management and reporting outcomes.
• Configuration and Change Control - hierarchical approval structures, approval rights and employee set-up; facilitation and housekeeping of appropriate access rights for all end users; creation and maintenance of buyer-managed catalogues and adoption of supplier-managed catalogues to support GS-1 initiatives; setup and maintenance of locations to a consistent standard for use within multiple systems, in accordance with agreed procedures.
• User Support - administration, reporting and service-desk support for the Procurement Service's P2P and e-Tendering solutions; first-line technical
assistance by telephone and e-mail to end users; creating and updating guideline documentation to share with users and customers as appropriate.
• Training - roll out of the P2P online requisitioning systems to all user departments within the Trust, to enable electronic requisitioning of goods and services to be ordered directly by Wards/Depts.
• Interface Management - supporting the integration of inventory management systems within the Trust's ordering processes and catalogues, processing and monitoring of daily interfaces between multiple systems.
• Reporting and Record-keeping - upkeep of and reporting on the contract registers in accordance with transparency guidelines; supporting Freedom of Information Act requests for data in a timely manner; maintaining Standard Operating Procedures, action logs and issue logs for the platforms and procedures within the team's remit.
• Communication - liaising and working with all eProcurement Systems Officers in sharing information with staff across the team regarding developments, updates and downtime relating to each of the systems; supporting the Central Alert System and Field Safety Notice processes with data and dissemination as required; maintaining centrally-shared documentation for access by internal and external stakeholders via the associated internet and intranet pages.
• Analysis - analyzing complex data sets to produce reports for use by Procurement and Finance staff; resolving invoice and contract queries relating to catalogued products; production of performance metrics including dashboards at monthly and quarterly intervals for use at departmental, divisional and board level.
Applicants who are members of the Armed Forces, and those who have a disability that requires support in the work place (two ticks pledge) and who meet the essential criteria will be interviewed under the Trust's interview guarantee scheme. We recognise the positive value of diversity and inclusion and are committed to a workforce that is diverse, equal and inclusive. We welcome and encourage job applications from people of all backgrounds. We particularly welcome applications from Black, Asian and Minority Ethnic (BAME) candidates as BAME people are currently under-represented in our workforce as well as other under-represented groups such as LGBT+ and disabled candidates. We are proud to be a Disability Confident Employer, a Stonewall Diversity Champion, we have a Gold award from the Defense Recognition Scheme, and we are delighted to support Apprenticeships, Age Posi+ive and are a mindful employer. If you require any reasonable adjustments to attend interview please make the recruitment team aware as soon as possible by calling our HR Recruitment Team on option 2. Applicants who meet the Fit and Proper Person Requirements (FPPR) will require additional pre-employment checks in line with CQC and NHS England statutory guidance. Make sure to read the 'applicant guidance notes' before submitting your application and make sure you know everything there is to know before joining our fantastic trust! Please note that it is a requirement of this Trust that all successful applicants pay for their own DBS certification if a DBS check is required for the post. The method of payment is a salary deduction from your first monthly pay.

The department is looking for an enthusiastic and motivated individual with excellent oral and written communication skills to join as an eProcurement Systems Officer. Does this sound like you? Great, then please read further to find out more detailed information on what this exciting job opportunity entails.

The eProcurement Systems Team is part of the Procurement Service which operates on behalf of Northumbria Healthcare NHS Foundation Trust, Primary Care Trust sites and City Healthcare Partnership. Within this large catchment area (one of the biggest geographical areas of any NHS Trust in the country!) the eProcurement Systems team manages, supports and administers a wide range of services which includes but is not limited to; maintenance of the Trusts eProcurement system, end user training, end user requisitioning and catalogue management.

Do you want to work in one of the best performing NHS organisations in England? Work for an organisation that was voted the best acute and combined acute and community trust in the country, based on the experience of its staff (NHS Staff Survey 2022). Work in an organisation that supports its staff and focuses on staff experience as much as it does the experience of its patients? You can live and breathe in an area that has the cleanest air, cost effective living, great nightlife, some of the best schools with a wealth of history available on your doorstep. Sound too good to be true? Well it isn't, this is what you get when you work for Northumbria Healthcare and, this is…the Northumbria Way! What the Northumbria Way means for you: + Extensive staff health and well-being programme including access to our specialist Wellbeing Hub + Support and connection through a variety of Staff Network groups + A range of flexible working opportunities + Generous annual leave and pension scheme + Access to lease car and home electronics scheme (qualifying criteria applies) + Opportunities to improve your professional development through our vast training programmes + On-site nursery places via salary sacrifice + Access to savings scheme via salary sacrifice with Northumberland Community Bank We are proud to be one of the country's top performing NHS trusts - rated 'outstanding' overall by the Care Quality Commission (CQC). We provide a range of health and care services to support more than 500,000 people living in Northumberland and North Tyneside across the largest geographical area of any NHS Trust in England. Our teams deliver care from hospitals, a range of community venues and people's homes. Our hospitals include a specialist emergency care hospital (the first of its kind in England), three general hospitals and community hospitals. In the community we deliver a wide range of community and public health services. We lead in innovation and quality, having opened the Northumbria Healthcare Manufacturing and Innovation Hub during the Covid-19 pandemic and have recently launched our Community Promise - a pledge to make a real impact not just in healthcare but on the wider factors that affect people's lives, such as education, employment and the economy. If Northumbria Healthcare sounds like somewhere you could belong we would love to hear from you. Visit our website to catch up on our latest news. Whilst Northumbria Healthcare are a highly innovative organisation, the use of Third Party Artificial Intelligence (AI) presents a risk to the integrity of our Recruitment & Selection processes. If you use AI, and it poses a risk to the integrity your individual recruitment process, we may withdraw your application at any stage of the process.