EA to Co-Founder / CEO and CPTO

We're looking for an EA to join us for 12-months to cover a period of parental leave. Start date will be Tuesday 26th November.
This role has 3 focuses:
1) Supporting Aron Gelbard (our CEO & Co-Founder)
2) Supporting Joe Tinston (Chief Product & Technology Officer) and Steve Janaway (VP Engineering)
3) Overall responsibility for our EA team (2 other EAs)
The role is hybrid, but you'll need to be in the office at least once a week to connect with the team, and support meetings and events.

️ EA to Aron

• Diary and time management to anticipate priorities


• Act as a gatekeeper, monitoring and managing incoming email/mail - responding and delegating as needed


• Schedule meetings - determine attendees, set up invites, prepare/distribute agendas, briefings for guest speakers and attendees, as well as venue bookings, VC/dial-in setup, equipment and catering as necessary


• Support projects that Aron is involved in, and support broader People team projects


• Manage and maintain meeting agendas for regular meetings for the Exec Team and Senior Leadership Team


• Attend ad hoc meetings as required, taking notes and minutes enabling succinct and accurate transfer of information


• Look after travel, accommodation and transfer bookings - taking into account the most budget savvy choice


• Plan and coordinate team off-sites, including venue selection, travel & transfers, catering and note taking


• Complete and submit expense claims


• Observe and contribute to internal team culture on a company wide scale to increase communication and team morale (e.g. organisation of content for team stand ups and Monthly Meetings)


• Schedule all necessary Board meetings (and any prep meetings ahead of time) and ensure the Board are kept up to date on timings and logistics.


• Bi-weekly meeting tracking for Aron to ensure his time is being spent in the areas of highest priority


EA to Joe & Steve


• Diary and time management, scheduling meetings as needed


• Book travel, accommodation and transfers


• Create slides and documents for internal and external use/presentations


• Supporting end-to-end event management for offsites, squad assembles, external events and socials


• Owning the facilitation of certain regular team meetings; agendas, content, slides, logistics and note taking (when needed)


• Support projects Joe and Steve are involved in and support broader People team projects


• Complete and submit expense claims


• Social and travel budget tracking


• Team Health Check coordination - scheduling, launching, report creation for results, support on actions and tracking


• Stakeholder team L&D Planning


Team management


• Responsible for team wellbeing and fostering a happy and cared-for team


• Weekly 1:1s with each of the EAs to ensure they feel supported, engaged and set up for success


• Weekly team meetings to ensure effective transfer of information and knowledge sharing


• Half yearly performance reviews, checking-in on personal and professional goals, and creating new ones to align with career direction


• Quarterly workshops to create OKRs + strategic direction and purpose
  
  Have 5-8 years experience as an EA, likely gained in a fast paced, high growth, start up environment


• Can demonstrate some experience in managing or coaching others


• You care about the detail - you're methodical and precise and take a thoughtful approach to planning and prioritising your work


• You have excellent written skills and are able to respond accurately and appropriately to a range of stakeholders


• You have a collaborative style that enables you to work with a range of different people and teams and allows for open and inclusive discussion


• High level of integrity


• You're a solid team player and enthusiastic, passionate and keen to deliver impactful results


• Intellectually curious and excited about problem-solving with others


• Proactive project manager - you take responsibility and initiative to get things done, are willing to roll up your sleeves and get stuck in


• Comprehensive understanding of Microsoft Office and G-Suite

Nice to haves

• Prior experience supporting a Founder


• Experience in process and project management

These are some of the skills and experience we think will enable success in this role, but please don't worry if you are missing some. We're committed to building a team made up of different strengths, skills and experiences, so if you're excited about our values, passionate about what you do and would like to join us in doing things more thoughtfully, we'd love to hear from you.

Hi, we're Bloom & Wild. We don't just send flowers. We help our customers to care wildly. Caring wildly is celebrating the little things we all do for each other every day. Not just the big occasions. It's being there for the highs. Stepping up for the lows.
We care wildly about people and our planet. Which is why we're so proud to be a certified B Corp - committed to making long-term positive change for our community, and the world around us.
Founded in 2013, our mission back then was to make sending and receiving flowers the joy that it should be, by harnessing technology, brand and letterbox delivery. We announced £75 million Series D funding in 2021 and that same year acquired bloomon in The Netherlands and Bergamotte in France. Together, we've fulfilled and delivered over 20 million orders (and counting!), making us the largest direct to consumer flower business in Europe.
Now home to a family of 3 beautiful brands, we're driven by our vision to create the destination for making life a little more thoughtful and beautiful. And we won't stop at flowers and plants. Starting with the Bloom & Wild brand, we're expanding our gifting offering to other categories like cakes, candles and cocktails. This is all part of our ambition to build Europe's #1 direct to consumer gifting destination.
️ EA Team @ Bloom & Wild Group
The Executive Assistant Team sits within our People organisation, reporting directly to the VP of People and with dotted lines to our CEO. The overall Bloom & Wild team is now over 400 people across 3 countries.
The role of the EA Team is to support our Exec and VPs to be the best leaders they can for our business. Using our organisational, logistical and problem solving skills, we aim to bring fresh perspectives to current processes so that the Leadership Team can better utilise their time and resources. We keep on top of all admin tasks around diary and inbox management, and have autonomy in doing so., Belonging @ Bloom & Wild
We know that we learn through our differences, and building a diverse team has always been central to creating the best experience for our customers. We value all backgrounds, perspectives, ideas and experiences, and encourage everyone to share their opinions openly within our caring and inclusive team. Our champions community actively advances our culture of inclusion and belonging, which is organised around 8 pillars of diversity. These cross-business networks offer additional opportunities for connection, education, support and celebration, and ensure that inclusivity continues to be embedded in our ways of working.
Our ways of working
We really believe in the power of connection. For us that looks different depending on the team you work in. Some of our teams work together in person every day, whereas others may connect in person every quarter.
We also believe in flexibility that supports you, the work you do, and your team. How much you work from home and from our office depends on a balance of those needs, and you'll agree this with your manager.
Whether it's through a shared project, a learning and development opportunity, or an afterwork social - we trust our teams to make the right decisions (for them and us) about where and how they work each day.
We're big on collaboration, empathy, knowledge sharing and growth, and our values drive our priorities every day:
Lead change for good: we have the guts to try new things and step up to do what matters most
Think deeply, act swiftly: we make sure there's thoughtful rationale behind our approach and always act swiftly to implement ideas
Care wildly: we pour care and creativity into everything we do and pay attention to the things that make a difference
Stay open, be curious: we're open about what we're doing and why, and we welcome challenges from each other
Work that works for you
To care wildly for our customers, firstly we care wildly for our teams. We work hard to craft a culture of thoughtfulness and care, where there is a strong sense of inclusion and belonging, enabling all of our people to thrive and be successful each day.
Our perks and benefits include:
Flexible working & work from abroad
25 days holiday + your birthday + flexible bank holidays, & option to buy additional holiday each year
1 Volunteering day each year
Enhanced family leave and a workplace nursery scheme
A flexible training framework for every stage of your career
Irresistible discounts on our products, blooms & subscriptions!
For more information on our perks & bens, please see www.bloomandwild.com/careers
Getting hired
We know that job searching can be daunting, and we want to do everything we can to ensure that your experience with us is a good one. Interviewing is a 2-way process, and we're keen to answer all of the questions you have, so that you can be sure (and excited!) that we're the right move for you.
Applications will close on 20th September
To apply, please send us your CV and take some time to complete the application questions (no need to send a separate cover letter).
We're planning to interview shortlisted candidates during w/c 23rd September. Our process will then involve a task based interview and you'll also have the opportunity to meet with some of our People Team, as well as those you'll be supporting,
We believe in leading change for good, so if there's anything that we can do to help you flourish throughout your application process with us, or if you have any feedback, please share this with us anonymously here so we can use this to improve your experience.
#Bloom&Wild