EA to Head of Compliance, Europe and EA to Chief Risk Officer, Global Risk Management, Europe

Contributes to the overall success of the European Compliance Department and the European Chief Risk Officer's office, both based in London, UK, ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team's business strategies and objectives. Ensures all activities conducted are in compliance with governing regulations, internal policies and procedures. Accountabilities for Chief Risk Officer, Global Risk Management, Europe

• Provide secretarial/EA support to the Chief Risk Officer (CRO), Europe, including extensive diary management, travel bookings, expenses, managing of calendars, arranging meetings, conference calls, video conferences, booking of conferences and seminars, joining CRO meetings as required.
Accountabilities for Head of Compliance, Europe
• Provide secretarial/EA support to the Head of Compliance (HoC), Europe including extensive diary management, travel bookings, expenses, managing of calendars and emails, arranging meetings, conference calls, video conferences, booking of conferences and seminars, joining HoC meetings as required and tracking actions, briefing HoC in advance of weekly huddles.
Coordinates other processes including (but not limited to): Budget
• Management of department expenses - i.e., invoice payments and approvals.
• Renewing of professional memberships/subscriptions.
• Travel bookings using Egencia for HoC and CRO and ad hoc travel assistance for team when required.
Reporting
• Record keeping of actions and meeting minutes for team meetings.
• Preparation of team meeting presentations.
Departmental Admin
• Maintaining team emergency contact lists, email distribution list and organisational chart updates.
• Scheduling of Monthly Team meetings and allocating Chair per meeting.
• Arranging ad hoc events (team strategy days, dinners) as required.
• Arrange detailed itinerary for meeting schedules for visits to Toronto/New York office and assist with meeting schedules for overseas visitors to London.
• Room and catering bookings including technical assistance for AV.
• Notifying Reception for upcoming visitors to the office.
• Ensuring HoC and CRO have required Papers for meetings.
• Close liaison with Committee Secretaries and Executive Assistants in London and Dublin.
• Assisting with policy approval process if/when required.
Departmental Processes
• Identify opportunities and make suggestions for process efficiency in processes within London departments.
• Assist with updates to the "New Joiner" checklist and process and liaise with people managers to update them on what they need to do regarding onboarding new starters.
Regulatory Contact
• Coordination of PRA meetings (both in London and visits to Toronto Group Executives) with input from Regulatory Relations Director.
General Accountabilities
• Understand how the Bank's risk appetite and risk culture should be considered in day-to-day activities and decisions.
• Actively pursues effective and efficient operations of his/her respective areas, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational risk, regulatory compliance risk, AML/ATF risk and conduct risk, including but not limited to responsibilities under the Operational Risk Management Framework, Regulatory Compliance Risk Management Framework, AML/ATF Global Handbook and the Code of Conduct.
• Contributes to a high-performance environment and fosters an inclusive work environment, supporting the vison/values/business strategy for the team.
• Champions a customer-focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge.
Dimensions
• No direct reports.
• 1 direct line manager
• Liaises with internal colleagues both in Europe and globally
• Liaises with UK Regulators and external auditors
  
  Has worked at EA level in Banking/Financial Sector for 10+ years
• Basic knowledge of department terminology and functions
• Excellent typing skills and secretarial training
• Good knowledge of Microsoft applications (Word, Excel and PowerPoint)
• Good verbal and written communication skills
• Accuracy and attention to detail
• Good interpersonal skills; required to interface with Senior Management in London and Toronto and with regulators
• Able to recognise and handle sensitive/confidential information
• Able to prioritise workload
• Able to identify potential issues and solve wherever possible and/or escalate to management when appropriate
• Good judgment
• Excellent planning and organisational skills
• Good time-management
• Self-motivated and confident
• Able to work both independently and in a team environment
• Reliable, consistent and disciplined
• High-level of integrity
• Tactful, diplomatic and polite
• Results oriented and high achiever
• Maintains good relationships with peers globally
Location(s): England : Greater London : London (UK)

Scotiabank EA to Head of Compliance, Europe and EA to Chief Risk Officer, Global Risk Management, Europe in London (UK), United Kingdom EA to Head of Compliance, Europe and EA to Chief Risk Officer, Global Risk Management, Europe, Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.