EDI and Staff Network Co-Ordinator

The Trust has just launched its new five-year strategy which sets out our direction of travel, ambitions and priorities for the next five years. The strategy has been co-produced with our staff, our service users, families and carers and our partners. Our vision is to improve mental health wellbeing and we aim to do this through our three newly revised values -Compassionate; Committed; and Inclusive - which will underpin everything that that we do, and the way we do it., To provide efficient, effective and consistent professional support services to the EDI Team and Staff Networks. Support the team to meet quality standards and targets in order to deliver against the Trust Strategy and People Plan
Responsible for providing project and administrative support to the EDI Team and Staff Networks, providing and coordinating a comprehensive support service to its multiple projects, including: monitoring project progress, facilitating and arranging meetings, providing general administration including acting as first point of contact for all project enquiries. Responsible for ensuring Comms and EDI/Staff Network Pages are maintained and updated.
The post holder will be managed by the Senior EDI Lead, whilst supporting the Associate Director for EDI and OD with administrative support, in particular: maintaining information and resources for the multiple projects, monitoring and reporting on progress projects from inception to closure and ensuring that they maintain effective systems of communication with colleagues. Work closely with Comms Team to ensure outgoing communications in a professional manner on behalf of EDI Team and Staff Networks, The post holder will be responsible for undertaking a wide range of administrative and project support which include
+ Provide coordination and support in order to deliver the projects within the EDI Team
+ Support the EDI Team/Staff Networks with the day-to-day administrative tasks to support the delivery of projects.
+ Provide administrative support to AD of EDI and OD
+ Support the maintenance of library of resources, project documents, local governance systems and other local related IT systems.
+ Be familiar with the aims, change activities and measures of success of each project within the overall EDI agenda.
+ Support the Team in the development of their project plans
+ Maintaining and updates webpages for both EDI Team and Staff Networks
+ Be the main contact for uploading news items on Connect for EDI Team and Staff Networks
+ Maintain EDI Team and Staff Network Inboxes
+ Support and Facilitate Training and Trust Induction when required
Communication
+ To act as the focal point of contact and be responsible for the dissemination of information, messages and enquiries, resolving queries, taking messages and communicating them in a timely and effective manner as appropriate.
+ Liaising with multi-disciplinary team members, and any other appropriate external agencies.
+ Arranging meetings, taking actions of meetings and circulating the documentation in a timely manner.
+ Maintaining good working relationships with all members of the team, ensuring a full and effective communication system is achieved
· To be responsible for ensuring confidentiality is maintained at all times in accordance with the data protection act, trust policy and good practice.
Organisational
+ Responsible for providing a confidential administrative service to the Team Managers and Team.
+ Word/text processing, as required, to include digital dictation, prioritising the workload whilst ensuring a high degree of accuracy.
+ Organise and attend venues and timetables of forthcoming meetings.
+ Be expected to undertake necessary routine correspondence under their own initiative (with minimal supervision) and to prioritise their own workload on a daily basis, responding quickly and appropriately to urgent queries and referring to the team where appropriate.
+ To contribute and work towards the service/organisational aims and objectives.
+ Be responsible for reading, understanding and complying with all relevant trust and statutory policies and procedures
+ The post holder as an individual is required to understand their responsibility for respecting and promoting issues of equality, diversity and rights in accordance with good practice and legislation.
+ The post holder is responsible for maintaining and conducting oneself in a professional manner towards colleagues and external organisations
+ Be required to use Trust Software, including Microsoft Outlook to receive and send electronic-mail as required.
+ Be responsible for ensuring they are proficient in the use of Microsoft Office Software, including Word, Excel and PowerPoint packages for corresponding, storing and producing documents and information as required.
+ Monitor data quality and report / adjust as is required to maintain high standards of data information. Monitor team mailboxes as directed.
+ Supporting specific projects as required by the Manager.
+ The post holder as an individual is required to understand their responsibility for respecting and promoting issues of equality, diversity and rights in accordance with good practice and legislation
Training
+ The post holder will attend appropriate in-house training courses as required., + The post holder will be required to participate in the collection of data where appropriate.
+ The post holder is responsible for participating in and contributing to new ways of working and service modernisation where appropriate.
+ To attend Mandatory and Statutory training as directed and in accordance with Trust frequency timelines.
To undergo any professional training courses required to enhance knowledge and skills to uphold qualifications required for the post
Our Trust is committed to treating individuals fairly and ensuring they have the same opportunities to fulfil their potential, even if this means doing things differently for different people sometimes. We are working hard to ensure our workforce reflects the diversity within Birmingham and Solihull and that our services meet the needs of all diverse service users and carers.
The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. As part of our safe recruitment practice pre-employment checks will be undertaken before any appointment is confirmed. As part of the selection process you may be required to undergo a Disclosure and Barring Service (DBS) check, however all cases of criminal record history are dealt with on a case by case basis.
Please note, if applicable for your role you will be required to cover the cost of your DBS certificate. This will be deducted from your salary over 3 months. You will also be required to sign up to the DBS Update Service before commencement with the Trust.
All successful applicants will be required to complete the Trust's induction programme. The Fundamental (Statutory and Mandatory) training will be in an e-learning format. You will be required to complete training modules online (approx. 9-14 hours depending on post) by the end of your first week with us.
If you are successful at the shortlisting stage of the recruitment process we may contact you via email to advise you of the interview details. Please ensure you access your email account from which you applied regularly once the position has closed.
If applicable to your role, the Trust will require you to sign up for the DBS Update Service. The subscription will cost you £13 a year but the Trust will reimburse this. You will be contractually obliged to maintain your subscription.
Applications from job seekers who require sponsorship to work in the United Kingdom (UK) are welcome and will be considered alongside all other applications. Please note that from January 2021, to work in the UK all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship unless you have permission to work via another route. Non UK / RoI candidates wishing to apply can self-assess the likelihood of obtaining a Certificate of Sponsorship here Browse: Work in the UK - GOV.UK (www.gov.uk) 1. It is vital that you provide full and accurate details of your current immigration status on the application form. Overseas applicants applying for entry clearance into the UK must present a criminal record certificate from each country they have resided in continuously or cumulatively for 12 months or more in the past 10 years. Guidance can be found here Criminal records checks for overseas applicants - GOV.UK (www.gov.uk)
Not everyone needs a 'Skilled Worker' visa. If you are applying for a vacancy in health or adult social care, check if you're eligible to apply for the Health and Care Worker visa instead. It's cheaper to apply for and you do not need to pay the annual immigration health surcharge.
Relocation expenses may be reimbursed subject to eligibility. The policy provides for reimbursement up to £8,000.

Working for our organisation
Welcome to Birmingham and Solihull Mental Health NHS Foundation Trust. Our 4000 clinical and support staff help us to improve mental health wellbeing and meet the needs of the 70,000 people we serve each year. We provide a range of mental healthcare services across Birmingham and Solihull, as well as specialised services nationally. We also offer medical, nursing and psychology training and are proud of our international reputation for both research and innovation.
Our population is culturally diverse, characterised in places by high levels of deprivation which create an increasing demand for our services and a necessity for us to make sure everyone can access the help they need. We are a team of compassionate, inclusive and committed people working together to provide excellent care to support our community. If you are looking for a place to belong, where you can make a real difference to people's lives, join our team where our warm welcome is waiting for you.