EPRR Business Administrator

An exciting opportunity has arisen for a business administration officer to join the emergency preparedness, resilience and response (EPRR) team to provide a comprehensive, effective and professional business support service to the delivery of the Cornwall & Isles of Scilly Integrated Care Board (ICB) category one response function and support to the head of EPRR The post holder will have proven and relevant administration and/or business support experience and will manage the day to day running of the single point of contact email account and EPRR administration service in a confident and effective manner. The post holder will have strong prioritisation and excellent organisational and communication skills, and the ability to remain calm in a busy and dynamic environment. Flexibility and working at pace to strict deadlines are key. This role requires the ability to manage many competing priorities, to work logically, and to work on your own initiative and as part of a team., All roles in the integrated care board (ICB) share a common purpose and responsibility to meet the four core purposes of integrated care systems (ICS); to improve outcomes in population health and healthcare; to tackle inequalities in outcomes, experience and access; to enhance productivity and value for money and to help the National Health Service (NHS) support broader social and economic development. Provide a comprehensive, professional, effective and efficient administration service including the management of diaries to arrange meetings and events as required, requiring good negotiation skills to secure mutually agreed outcomes To be responsible for

• Manage the single point of contact (SPOC) process for EPRR and notifications for the ICB.
• Sorting and prioritising all incoming mail and e-mail, distributing as appropriate.
• Managing the electronic diary for the Head of EPRR and EPRR Team, including arranging and changing appointments, prioritising these as appropriate.
• Ensuring all urgent local, regional, national and/or confidential communications are received and distributed from/to relevant parties in a timely manner.
• Ensure situation reports and formal returns to NHSE are completed as per requirements.
• Organising and planning events as necessary supporting information material.
• Deliver the secretariat function of the Local Health Resilience Partnership meetings
Working for our organisation NHS Cornwall and Isles of Scilly Integrated Care Board (ICB) is a statutory NHS organisation responsible for developing a plan for meeting the health needs of our communities, managing the NHS budget, and arranging for the provision of joined up health services which improve the lives of people who live and work in Cornwall and the Isles of Scilly. By collaborating as an integrated care system (ICS) our health and care organisations can tackle complex challenges, including: + · improving the health of children and young people + · supporting people to stay well and independent + · acting sooner to help those with preventable conditions + · supporting those with long-term conditions or mental health issues + · caring for those with multiple needs as populations age + · getting the best from collective resources so people get care as quickly as possible. Working with us We are committed to creating an inclusive and diverse work environment and are always keen to hear from people who would like to work with us. We welcome applications from everyone regardless of age, disability or long-term health condition, gender identity or expression, race or ethnicity, faith, sex, sexuality or veteran status. We are looking for people whose personal values and behaviours align with the NHS values outlined in the NHS Constitution and our own values and behaviours., Develop and maintain effective working relationships within broad range of internal and external stakeholders. This includes developing an effective communication network within the EPRR team, senior executives, multi agency partners, health and social care partners, voluntary and public sector organisations. Deliver the ICB single point of contact function, triaging external communications and time sensitive regional returns to ensure tight deadlines are met Timely production of papers and other documents for internal and external meetings, of which some will also relate to cross system-wide meetings including the drafting of high quality documents (emails, letters), with varying degree of instruction or support. Transcribing of minutes and notes at formal and informal meetings as required Ability to manage own workload and to be proactive whilst recognising boundaries of authority, knowledge and skills Proactively horizon scan for risks or opportunities where you can make recommendations to develop or improve to processes, procedures or methods of working within the team Plan, organise and balance competing priorities ensuring that you are task and result focussed to ensure deadlines are met and outcomes achieved whilst providing an efficient and effective administrative service. Undertake reporting of information, including collating reports for the line manager highlighting any risks or outstanding actions Ability to change to react quickly to changing demands and circumstances dealing with all matters confidentially, sensitively and with integrity. PLEASE ENSURE THAT YOUR APPLICATION CLEARLY REFLECTS THE CRITERIA LISTED WITHIN THE JOB DESCRIPTION AND PERSON SPECIFICATION. We positively encourage applications from all sections of the community regardless of sexual orientation, sex, racial origin or disability. We are committed to equal opportunities. Please note that if a vacancy is marked 'internal' your application will not be considered if you do not fall within that category. Your data: In submitting an application form, you authorise us to confirm any previous NHS service details via the Electronic Staff Record Inter Authority Transfer process should you be appointed to the post. The ICB is under a duty to protect the public funds it administers, and to this end may use the information you have provided on this form for the prevention and detection of fraud. It may also share this information with other bodies responsible for auditing or administering public funds for these purposes. For further information contact Carver Tedstone our anti-crime specialist from TIAA [email protected] Please note that information submitted in your application via NHS Jobs will be transferred to a third party e-recruitment system Trac for the management of the recruitment process. Your data remains confidential. Your data will not be shared with any further parties. Should you be unsuccessful please be aware that your job application and related documents will be retained confidentially for a period of 13 months.